Foundation Assistant

Position Summary:

The Foundation Assistant plays a key role in supporting the operations and fundraising efforts of the hospital’s foundation. This position provides administrative and event support, assists with donor relations, and helps coordinate marketing and outreach initiatives. The ideal candidate is highly organized and detail-oriented.

Key Responsibilities:

Administrative Support

• Maintain donor databases, track contributions, and generate reports & spreadsheets.
• Assist with processing donations, acknowledgments, and tax receipts.
• Manage foundation correspondence, including emails, mailings, and donor communications.
• Perform daily administrative tasks, including processing incoming and outgoing mail, preparing bank deposits, managing invoice payments, and ensuring smooth office operations.

Fundraising & Donor Relations

• Support the planning and execution of fundraising campaigns and donor appeals.
• Assist in developing and distributing donor recognition materials.
• Coordinate donor appreciation events and stewardship efforts.
• Research potential donors, grants, and sponsorship opportunities.

Event Coordination

• Help organize foundation events, including fundraisers, galas, and community engagement activities.
• Assist with event logistics such as venue setup, vendor coordination, and volunteer management.
• Promote events through social media, email campaigns, and print materials.

Marketing & Outreach

• Collaborate on newsletters, press releases, and other promotional content.
• Maintain the foundation’s social media presence and website updates.
• Assist in creating marketing materials to engage donors and the community.

Perform other related duties as assigned to support the foundation’s mission and ensure the efficient operation of the department.

Qualifications & Skills:

• Education: Formal education, such as college coursework or a degree, is not required for this position. However, relevant education or training will be considered as part of the candidate's qualifications.
• Experience: 1-3 years of administrative, fundraising, or nonprofit experience.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (especially Word and Excel); experience with donor database software and/or QuickBooks is a plus.
• Ability to work independently and collaboratively in a team environment.

Work Schedule & Compensation:

• Full-time; M-F (Some weekends as needed during events)
• Competitive salary based on experience.
• Benefits package includes comprehensive medical, dental, vision, life, flex, robust pension plan, PTO and more!

How to Apply:

Interested candidates should submit a resume and cover letter to hr@gpoe.org

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person