What are the responsibilities and job description for the Contract Administrator position at Ellis County?
JOB
Contract Administrator Position Summary: Under the supervision of the Ellis County Purchasing Agent, the Contract Administrator will be responsible for contract negotiation and administration of formally advertised and complex purchases. This position will also perform various administrative tasks related to the functioning of the Ellis County Purchasing Department. This position will be responsible for monitoring contract performance, compliance, and contractual obligations. Duties and Responsibilities: Prepare, review and revise contracts that involve the purchase, lease/rental or sale of goods and services as well as MOUs and interlocal agreements. Ensure contracts are executed in accordance with legal requirements, college policies, procedures, and statutory regulations, seeking advice from legal experts and/or counsel when appropriate.Assists in preparation for proposals and invitations for bids beginning with initiation to negotiated contract execution.Negotiates contract terms, costs, & conditions with vendors.Provides guidance and interpretation of contract languages on procurement policies, procedures, and procurement issues to staff, County departments, and other agencies as needed.Assists the Audit and Legal department in determining whether pricing and terms are in compliance with the language of the contract.Monitor and update any contract management system to include, but not limited to contract listing, executed contracts, backup documentation and reports.Analyze and mitigate risk associated with contract verbiage and requirements. Develop and maintain a set of standard contracts for the college using appropriate contractual verbiage.Analyze requirements and provisions in contracts, including terms and conditions, to ensure compliance with applicable laws and regulations, board policies and administrative procedures. Provide alternatives to existing contract details and provisions, as needed.Track spending and provide a formal annual review of multi-year contracts through monitoring of milestones, deliverables, invoicing, etc.Lead contract negotiations and manage contract change management including statement of work reviews, tracking contract amendments, monitoring unauthorized contract changes, and maintaining correspondence control. Manage contracts throughout the entire contract lifecycle, to include, but not limited to change orders, contract extensions, renewals, close-out, and termination.Conduct analysis of new laws, regulations, and contract trends to determine potential impact on the college. Remain current on legal, regulatory and industry changes that affect contracts and revise existing and future contracts to remain compliant.Create and present training to contract owners.Responsible for updating and maintaining the County database for contracts and supplier insurance compliance.Assist suppliers in understanding how to conduct business with the County. Provide vendors with requested information or documents.Perform other duties as assigned.Perform all duties and maintains all standards in accordance with County policies, procedures, and values. Required Knowledge, Skills, and Abilities: Knowledge of legal principles, contract law and procurement practicesStrong working knowledge of Microsoft Office and document management softwareSkilled at negotiating, writing, managing, administrating and interpreting contract documentationExcellent written and verbal communication skillsStrong analytical and critical thinking skillsStrong attention to detailExcellent persuasion, negotiationAbility to understand, interpret and explain contract terms for clarificationAbility to conduct financial analysis of purchases and contract detailsAbility to work collaboratively with a variety of individualsAbility to communicate clearly and effectivelyAbility to conduct independent researchAbility to manage several projects at one time Required Education and Experience: Bachelor's degree from an accredited institution and at least three (3) years’ experience working with contracts required, preferably in an governmental entity environment. The Purchasing Agent has the discretion to substitute any education and experience requirements. Preferred Certification: CTCM, CPPB, CPP or CPPO or equivalent Resume, Cover Letter and Transcripts are required to be considered. DISCLAIMERJob profiles are not intended, nor should they be construed to be, an exhaustive list of all responsibilities, tasks, skills, efforts, working conditions, or similar behaviors, attributes or requirements associated with a job. A job profile is not a comprehensive job profile. It is intended for the sole purpose of acquainting a person who is unfamiliar with such a position with a brief overview of the position’s general direction and scope. To apply for this position, you MUST submit an Ellis CountyEmployment Application, Resume AND Cover Letter to: ELLIS COUNTY HUMAN RESOURCES302 N MONROE ST. STE. 338WAXAHACHIE, TX 75165 Applications may be downloaded from the county website ELLIS COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER ELLIS COUNTY PARTICIPATES IN E-VERIFY
Contract Administrator Position Summary: Under the supervision of the Ellis County Purchasing Agent, the Contract Administrator will be responsible for contract negotiation and administration of formally advertised and complex purchases. This position will also perform various administrative tasks related to the functioning of the Ellis County Purchasing Department. This position will be responsible for monitoring contract performance, compliance, and contractual obligations. Duties and Responsibilities: Prepare, review and revise contracts that involve the purchase, lease/rental or sale of goods and services as well as MOUs and interlocal agreements. Ensure contracts are executed in accordance with legal requirements, college policies, procedures, and statutory regulations, seeking advice from legal experts and/or counsel when appropriate.Assists in preparation for proposals and invitations for bids beginning with initiation to negotiated contract execution.Negotiates contract terms, costs, & conditions with vendors.Provides guidance and interpretation of contract languages on procurement policies, procedures, and procurement issues to staff, County departments, and other agencies as needed.Assists the Audit and Legal department in determining whether pricing and terms are in compliance with the language of the contract.Monitor and update any contract management system to include, but not limited to contract listing, executed contracts, backup documentation and reports.Analyze and mitigate risk associated with contract verbiage and requirements. Develop and maintain a set of standard contracts for the college using appropriate contractual verbiage.Analyze requirements and provisions in contracts, including terms and conditions, to ensure compliance with applicable laws and regulations, board policies and administrative procedures. Provide alternatives to existing contract details and provisions, as needed.Track spending and provide a formal annual review of multi-year contracts through monitoring of milestones, deliverables, invoicing, etc.Lead contract negotiations and manage contract change management including statement of work reviews, tracking contract amendments, monitoring unauthorized contract changes, and maintaining correspondence control. Manage contracts throughout the entire contract lifecycle, to include, but not limited to change orders, contract extensions, renewals, close-out, and termination.Conduct analysis of new laws, regulations, and contract trends to determine potential impact on the college. Remain current on legal, regulatory and industry changes that affect contracts and revise existing and future contracts to remain compliant.Create and present training to contract owners.Responsible for updating and maintaining the County database for contracts and supplier insurance compliance.Assist suppliers in understanding how to conduct business with the County. Provide vendors with requested information or documents.Perform other duties as assigned.Perform all duties and maintains all standards in accordance with County policies, procedures, and values. Required Knowledge, Skills, and Abilities: Knowledge of legal principles, contract law and procurement practicesStrong working knowledge of Microsoft Office and document management softwareSkilled at negotiating, writing, managing, administrating and interpreting contract documentationExcellent written and verbal communication skillsStrong analytical and critical thinking skillsStrong attention to detailExcellent persuasion, negotiationAbility to understand, interpret and explain contract terms for clarificationAbility to conduct financial analysis of purchases and contract detailsAbility to work collaboratively with a variety of individualsAbility to communicate clearly and effectivelyAbility to conduct independent researchAbility to manage several projects at one time Required Education and Experience: Bachelor's degree from an accredited institution and at least three (3) years’ experience working with contracts required, preferably in an governmental entity environment. The Purchasing Agent has the discretion to substitute any education and experience requirements. Preferred Certification: CTCM, CPPB, CPP or CPPO or equivalent Resume, Cover Letter and Transcripts are required to be considered. DISCLAIMERJob profiles are not intended, nor should they be construed to be, an exhaustive list of all responsibilities, tasks, skills, efforts, working conditions, or similar behaviors, attributes or requirements associated with a job. A job profile is not a comprehensive job profile. It is intended for the sole purpose of acquainting a person who is unfamiliar with such a position with a brief overview of the position’s general direction and scope. To apply for this position, you MUST submit an Ellis CountyEmployment Application, Resume AND Cover Letter to: ELLIS COUNTY HUMAN RESOURCES302 N MONROE ST. STE. 338WAXAHACHIE, TX 75165 Applications may be downloaded from the county website ELLIS COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER ELLIS COUNTY PARTICIPATES IN E-VERIFY
