Construction Project Administrator

PROJECT ADMINISTRATOR

About Us

ELS Construction, Inc. is a family-owned, leading national commercial general contractor specializing in commercial and retail ground-up builds, tenant build-outs, and renovations throughout the contiguous United States. Our team is committed to delivering exceptional construction services with the highest standards of quality and professionalism in a collaborative culture where every team member plays a vital role in our success.

Position Overview

We are seeking a detail-oriented Project Administrator to join our growing team in Nassau Bay, Texas. As a Project Administrator, you will serve as the administrative backbone for our project management team, providing critical support throughout the project lifecycle. This role works as the right hand to Project Managers, taking ownership of documentation, general conditions management, and administrative tasks that keep projects running smoothly. The ideal candidate will maintain a professional demeanor, demonstrate resilience in a fast-paced environment, and contribute to our solution-focused company culture.

Key Responsibilities

Project Management Support

• Serve as the right hand to Project Managers, providing comprehensive administrative support
• Create and maintain comprehensive project documentation in our project management software
• Process bid invitations, manage the Bid Calendar, and coordinate with the Estimating team
• Anticipate Project Manager needs and proactively address administrative requirements
• Develop and maintain strong relationships with clients, subcontractors, and vendors
• Manage communication with project stakeholders as directed by Project Managers
• Schedule and organize project meetings, prepare agendas, take detailed notes, and track action items
• Handle correspondence, calls, and emails professionally when PMs are unavailable

Subcontractor & General Conditions Management

• Process subcontracts following company templates and procedures
• Obtain required documentation from subcontractors (insurance, licenses, W-9s)
• Take ownership of scheduling and managing general condition items (portable toilets, fencing, dumpsters, temporary facilities)
• Work with municipalities to secure permits and schedule inspections as needed
• Coordinate with landlords and mall managers on project requirements

Project Administration & Closeout

• Support RFI and submittal workflows according to established procedures
• Coordinate with Accounting for proper project setup, billing, and payment processes
• Lead the project closeout process, collecting all required documentation
• Prepare digital closeout packages and follow up on outstanding items
• Support team culture through coordinating team activities and events

Qualifications

• 2 years of administrative experience, preferably in construction or a related field
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Detail-oriented with exceptional accuracy and follow-through
• Ability to prioritize effectively in a fast-paced environment
• Resilient personality with the ability to handle direct feedback and occasional high-pressure situations
• Professional attitude focused on solutions rather than workplace politics
• Knowledge of construction terminology preferred but not required
• Experience with construction management software a plus

Our Culture & Benefits

• Family-owned business with a supportive, team-oriented environment
• Direct communication style that values honesty, accountability, and solutions-focused attitudes
• Workplace that rewards professionalism and focuses on results rather than office politics
• Opportunity to learn and grow within the construction industry
• Competitive salary and comprehensive benefits package including health insurance, 401(k), and paid time off

We are an Equal Opportunity Employer committed to diversity in the workplace.

To Apply: Please submit your resume and a brief cover letter describing your relevant experience and why you're interested in joining our team.

Job Type: Full-time

Pay: $30,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $30,000 - $50,000