What are the responsibilities and job description for the Construction Project Administrator Assistant position at K.R. Allen Services?
Job Description
Job Description
Project Administrator Job Purpose : Plays a vital role within the Project Team and the overall purpose of the Project Administrator is to reduce the workload and / or to support the Project Manager with specialist knowledge in project administration and procurement documentation.
Project Administrator Job Description :
- Assists Project / Program Manager with administrative functions to increase the time available for executive level responsibilities.
- Responsible for tracking and monitoring all functions under the supervision of the Project / Program Manage
- Track and oversee expenses incurred on each project to include labor.
- Sets up, develops, and manipulates spreadsheets to assist the PM with budget tracking, administrative, and financial aspects of projects under PM's oversight.
- Prepares Work Authorization forms for new contracts, modifications, and job closures.
- Reviews invoices for consistency with contract requirements and rates
- Assists in preparing contracts with clients and subconsultants, as well as contract modifications, etc.
- Organize, participate, record, and distribute minutes in meetings as directed by the PM.
- Responsible for special projects as assigned by the PM.
- Responsible for periodic (weekly, monthly, etc.) reports as assigned by the PM.
- Follow-up and reports on accounts receivable, as well as unbilled issues.
- Assists in reviews of contracts and preparation of Management Approval (MAR) forms.
- Interacts directly with PM, clients, and sub-consultants.
- Performs routine tasks without substantial supervision.
- Consults with PM concerning unusual problems and developments.
- Assists with other project and contract administration staff the responsibilities of this position include but are not limited to those listed above.
Skills / Qualifications
EXPERIENCE IS A MUST