What are the responsibilities and job description for the Administrative Assistant position at Embrace?
Please read about Embrace before you apply and ensure you are in agreement with the mission. This position will train at the West Wichita location but will then be located at the new Derby location when it opens in January.
ABOUT EMBRACE: We are a faith-based 501(c)3 non-profit organization founded in 1985 in Wichita, KS. We provide no-cost services to women and men who are experiencing an unplanned pregnancy while they navigate their pregnancy decisions. We provide needed medical services to assist in the decision making process including pregnancy testing, ultrasounds, and STI testing.
OBJECTIVES of this position: The Administrative Assistant has responsibility for client reception, ensuring clients have correct paperwork required, coordinate client care with providers and/or advocates, answer phone lines, assist with entering client data into data collection software(s) and client scheduling.
QUALIFICATIONS:
- Be a committed Christian who demonstrates a personal relationship with Jesus Christ as Savior and Lord
- Exhibit strong commitment and dedication to the pro-life position and to sexual purity
- Possess strong organizational skills
- Possess compassionate interpersonal skills required when communicating directly with clientele
- Work effectively as a team with other front desk staff
- Demonstrate flexibility and the ability to multi-task (assisting clients, answering phone, front desk support and data entry requirements)
- Work independently, following specific instructions in matters pertaining to office files and Center services while maintaining strict confidentiality and client privacy, and adhering to HIPAA compliance
- Demonstrate sound decision making skills in regards to providing best practice with client and center front office needs
PRIMARY DUTIES include, but are not limited to
- Attend staff meetings as scheduled
- Answer and route phone calls and messages
- Maintain invested relationships and communication with volunteers
- Receive incoming clients, community members, and delivery personnel with friendliness and professionalism
- Responsible for daily opening procedures
- Ensure each client receives required paperwork consistent with Embrace Policy and Procedures
- Coordinate needed paperwork for client advocates and staff
- Maintain adequate stock of all client service in-house forms and keep each available for quality and efficient client service provision
- Prepare client charts for review and data entry, assist with data entry as directed.
- Schedule client appointments
- Send faxes to appropriate clinics as needed
- Responsible to maintain waiting room in clean and orderly fashion
- Assist Center Director and Marketing Specialist with coordinating & completing large mailings including Newsletter & Annual Appeal Letter
- Provide assistance to staff with all activities as needed
SECONDARY DUTIES include, but are not limited to the following
- Back-up special projects when deemed necessary.
- Represent Embrace at area activities as requested by Executive Director
SOFTWARE KNOWLEDGE: Embrace utilizes the following software and the Administrative Assistant is required to have working knowledge of them to perform the job requirements effectively:
- Microsoft Office (Word, Excel, Access, PowerPoint)
- eKYROS Client Management System (training provided)
- OFFICE EQUIPMENT: General office equipment familiarity is necessary to perform the position of Administrative Assistant. Embrace office equipment includes personal computers and peripherals, printers, copier
Job Type: Part-time
Pay: $16.50 per hour
Expected hours: 20 per week
Benefits:
- Paid time off
Schedule:
- Day shift
Ability to Relocate:
- Derby, KS 67037: Relocate before starting work (Required)
Work Location: In person
Salary : $17
