What are the responsibilities and job description for the Administrative Assistant for the Accounting, Economics, Finance, and Information Sciences (AEFIS) Department position at Embry-Riddle Aeronautical University?
Job Description
The Opportunity
The Department of Accounting, Economics, Finance, & Information Sciences (AEFIS) is seeking an organized, proactive, and reliable Administrative Assistant to provide comprehensive support to ensure the smooth operation of the department. The ideal candidate will be responsible for managing day-to-day administrative functions, assisting with events, coordinating office supplies, and supporting faculty, staff, and students across multiple academic programs. This position is essential to maintaining the efficiency of the faculty suite and supporting the department's engagement in College and University activities.
Key Responsibilities:
- Manage academic documents (syllabi, course outlines, office hours, enrollment reports) and semester records (address lists, rosters) for the AEFIS Department.
- Maintain the college event calendar, textbook records, and office supplies.
- Hire and schedule student assistants, graders, and tutors. Supervise and manage student employees.
- Coordinate faculty conference registrations, travel, and document disposal.
- Oversee faculty suite operations, including equipment repairs, office supplies, and coverage.
- Submit expense reports and manage budgets for the AEFIS Department and Doctoral Program.
- Support the College’s Assessment and Accreditation processes, assist with data reports, and attend departmental meetings.
- Facilitate events, including room reservations, catering, and calendar invites. Assist in planning college-wide events and programs.
- Provide administrative support for the Aviation Business Administration Doctoral program, including managing budgets, responding to inquiries, and coordinating marketing materials.
- Assist with the College of Business Master’s Program events, marketing, and orientation planning.
Embry-Riddle: A Global Leader in Aviation and Aerospace
With vibrant campuses in Daytona Beach, FL and Prescott, AZ, plus a Worldwide network across approximately 120 locations, Embry-Riddle stands as the world’s largest aviation and aerospace university. For over 95 years, we've been pioneering education in STEM fields, serving over 11,600 residential students and 19,200 globally in the 2023-24 academic year with cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space.
Perks Await You at Embry-Riddle!
- Health Benefits: Experience comprehensive medical, dental, and vision coverage, along with wellness programs that include preventive care and fitness memberships. Our flexible spending and health savings accounts simplify managing healthcare costs. Join a workplace that prioritizes your health—because your journey to wellness should be rewarding! Buckle up for a healthier, happier you!
- Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.
- Retirement Contributions: Retirement Contributions: ERAU contributes an annual 6% gift of your base salary to your retirement plan and offers a 4% matching contribution, with no vesting period.
- Generous Time Off: Relax with 15 days of personal leave in your first year. Enjoy 9 paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year’s Day.
Qualifications
Required Qualifications:
- Minimum of an associate degree or completion of program of 18 months after high school.
- Minimum of 3-5 years of administrative experience.
- Strong oral and written communication skills.
- Strong interpersonal skills.
- Excellent customer service skills.
- Proficiency with Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint.
- Strong ability to multitask.
Preferred Qualifications:
- Previous experience working within higher education is preferred.
Application process/requirements
To submit your application for this opportunity, please visit the
Embry-Riddle Career Site
and search for requisition number R309376. Please attach all relevant materials to your application when you apply online. Complete submissions include a cover letter and full CV.
Current Embry-Riddle employees: Please apply directly through the ERAU Employee Hub Central application within Workday.
Embry-Riddle Aeronautical University recognizes the value of diversity and is dedicated to fostering a positive climate in which all students, faculty, and staff are encouraged in their professional, social, and intellectual pursuits. Embry-Riddle is committed to providing
equal employment opportunity
and affirmative action for qualified individuals. The University does not tolerate discrimination on the basis of race, creed, color, religion, national origin, gender, sexual orientation, age, gender identity, genetic information, disability, protected veteran status, or any other status protected by federal, state, or local law.Administrative Assistant
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