What are the responsibilities and job description for the Accounts Payable Clerk position at EMCOR Group Inc. Website?
About Us: Established in 1987, R&R Mechanical is full service mechanical contractor that specializes in HVAC and plumbing construction, self-performing the piping work with journeymen from Steamfitter's Local 602 and Plumber's Local 5 unions.
R&R Mechanical has also selectively performed base and new building construction, School Construction, and specialty piping projects. The Company currently has gross annual receipts of roughly $70 million, an available bonding capacity of $70 million, an insurance experience modifier of 0.88, and is licensed in all local jurisdictions.
Job Summary: R&R Mechanical has an immediate opening for an Accounts Payable Clerk in Washington, D.C. This position will be responsible for handling the processing and payment of our large volume of vendor invoices and other related duties.
Job Title: Accounts Payable Clerk
Essential Duties and Responsibilities:
The AP Clerk will handle the following responsibilities:
- Enter hundreds of vendor invoices weekly into paperless system and process for Project Manager approval while also ensuring correct general ledger coding and job costing accuracy
- Follow up with Project Managers to ensure timely invoice approvals and possible disputes
- Reconcile monthly vendor statements
- Research and resolve invoice discrepancies and issues
- Preparation and execution of bi-monthly vendor check runs ensuring maximum vendor discounts are earned
- Pay one-off or rush invoices as needed with single check run
- Establish professional relationships with our regular vendors. Follow up with them on disputed invoices/credits/questions
- Pay online bills as needed
- Estimate monthly AP cash required forecast for planning purposes
- Add/update vendors as needed in accounting system including W-9 and COI requests
- Provide job costs details for management as requested
- Enter all credit card charges and then reconcile and pay cc statement monthly
- Complete and submit monthly sales tax reimbursement requests
Qualifications and Education Requirements
- Minimum of 5 years of relevant accounts payable experience required
- Requires a high school diploma or equivalent (College level accounting courses preferred)
- Construction company with job costing experience preferred
Preferred Skills
- Ability to comprehend the payment & discount terms of various AP vendor invoices
- Must have a strong work ethic
- Must be detail oriented
- Excellent time management skills and the ability to prioritize work
- Strong analytical and problem-solving skills
- Strong communication and interpersonal skills
- Strong organizational skills a must
- Ability to work independently
- Ability to perform assigned duties accurately and meet deadlines in busy office environment
- Willingness to make sure month-end closing deadlines are met
- Proficiency with Microsoft Office 365- Outlook, Excel & Word
- Experience with Sage 100 Construction preferred
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
R&R Mechanical LLC requires all new hires who will be required to work onsite, whether regularly or sporadically to be vaccinated for COVID-19. This position will require the successful candidate to obtain/show proof of a complete COVID-19 vaccination. R&R Mechanical LLC is an equal opportunity employer, and will provide reasonable accommodation to those individuals who are unable to be vaccinated consistent with federal, state, and local law.
