What are the responsibilities and job description for the Administrative Assistant - Contracts position at EMCOR Group Inc. Website?
About Us:
S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years.
We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power.
With 12 locations and over 950 employees, including 600 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.
Job Title: Administrative Assistant
The primary function of this position is to help the Contract/Insurance Manager review and maintain all contracts. This position will also work closely with the Branch Administrative Assistants.
This job requires attention to detail with a focus towards Terms & Conditions data entry, accuracy, and communication.
Essential Duties / Responsibilities:
Perform basic troubleshooting of wet based fire systems, and describe them to owners and service managers for repairs.
- Filing of insurance certificates
- Update insurance certificate spreadsheet
- Proofing of certificates and sending in for corrections
- Update insurance spreadsheet with closed jobs
- Sending out contracts
- Update spreadsheet with contract information
- Upload contracts in system
- Update system with billing information
- Update system with service bill dates
- Request new and executed contracts
- Complete new vendor setup
Qualifications:
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education / Work Experience:
- High school diploma or GED is required.
- 2 years’ experience of office or administrative assistant is required.
- Experience with insurance and contract a plus.
- Previous experience in the construction or fire protection industries a plus.
Computer Skills:
- Computer Skills: Significant experience with Microsoft Office applications (e.g., Word, Excel, PowerPoint).
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.
