Administrative Assistant

About Us:

S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years.

We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power.

With 12 locations and over 950 employees, including 600 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

Job Title:  Administrative Assistant

Primary function of this position is to provide administrative support to the Fremont Branch. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project-based work. Project a professional company image through in-person and phone interaction.

 Essential Duties / Responsibilities:

Include the following. Other duties may be assigned.

• Responsible for online filing of reports on the compliance engine for Service, Alarm & Detection and Inspections Departments.
• Maintain all records for online compliance engines, including filing fees, tracking, and backflow reports for Service, Alarm & Detection, and Inspection department.
• Maintain records, including opening tickets, closing tickets, billing, creating new sites, and printing off monthly work orders for all service, inspectors and alarm technicians.
• Process payroll, including obtaining employee time information, submitting time information to the Payroll Department, and checking the edit listing before the check run.
• Responsible for mailing, faxing, photocopying, answering phones, and filing as needed.
• Attend weekly meetings and take notes.
• Review daily monitoring accounts and update account information as needed.

Qualifications:

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 Education / Work Experience:

• High School Diploma or GED is required.
• 3 years’ administrative experience is required.
• Previous experience in the construction industry is a plus.
• Light accounting experience is required.
• Dispatching experience in a service environment is a plus.
• Knowledge of general office machines and telephone systems is required.

Computer Skills:

• Proven knowledge of Microsoft Office Software (i.e. Word, PowerPoint, and particularly Excel) is required.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.