Onsite Project Administrator

Job Title:            Onsite Project Administrator

Reports to:        Project Manager

Location:            Columbus, OH

FLSA Status:      Full-Time / Non-Exempt                                                          

Updated:            November 2024

COMPANY OVERVIEW

Chapel Electric Co., LLC/Eagle Electrical Services (“Eagle”), an EMCOR Company, is a leading electrical services company providing construction, and services in a variety of markets, including automotive, commercial, healthcare, education, industrial, and mission critical.  

Chapel/Eagle is one of six Ohio-based business units under parent company Quebe Holdings, Inc. 

SUMMARY

Chapel Electric/Eagle Electrical Services (“Eagle”) is seeking a Project Administrator to be located at one of our onsite projects and/or at our office. The Project Administrator is responsible for assisting department and project management with planning and coordinating activities and will provide information management support and document control. The ideal candidate must perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing information to visitors and callers.  This individual must have the ability to support the Project Manager in resolving problems as they arise. This position must be reliable, punctual, organized, detail-oriented and have a demonstrated ability to juggle multiple priorities in a busy setting.

GENERAL DUTIES AND RESPONSIBILITIES

• Maintain daily log.
• Maintain Issues Log and escalate critical and/or sensitive issues in real time.
• Support management and field management.
• Maintain RFI Log.
• Maintain T&M (Time and Materials) Log.
• Maintain Deliverable Log and communicate appropriately.
• Track materials for the project.
• Maintain Drawing Logs and update.
• Document control.
• Use computers for various applications, such as database management or word processing.
• Assist with project document control, including but not limited to, insurance, bonding, permits, submittals, RFI’s, change orders, correspondence, etc.
• Help prepare reports, process and distribute internally.
• Manage and maintain files, records, and correspondence for meetings with an organized filing system.
• Arrange schedules for meeting space and conference rooms.
• Verify correct drawings are distributed to field.
• Assist field personnel in closeout of project.
• Comply with all Company operating policies, procedures, and safety programs as established.
• Maintain confidentiality of company information.
• Perform additional assignments as required by the company or as directed by management.
• Able to work 40 hours per week (jobsite location), and more as required.

QUALIFICATIONS

The requirements listed below are representative of the knowledge, skill, and/or ability required, depending on position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prior experience handling office responsibilities, experience in customer service, or related field.
• High school diploma or GED.
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Excel and Outlook); scheduling appointments/updating calendars. Visio is a plus.

REQUIRED ATTRIBUTES

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information.
• Must have the ability to make sound decisions and produce accurate and timely results in mind.
• Must prioritize and multi-task work in a fast-paced environment.
• Must build positive working relationships with multiple levels of employees, management, suppliers, and customers.

Must demonstrate commitment to company values.

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

NOTE:  This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success.  Equal Opportunity Employer/Veterans/Disabled

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EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent. 

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