What are the responsibilities and job description for the Project Administrator position at George J. Igel & Co., Inc.?
Project Administrator (PA)
Reports to: Project Manager
Hours: 8:00 AM to 4:30 PM (One (1) Hour Lunch) unless otherwise dictated by Project Manager; 40-hour work week
Job Location: 3500 Alum Creek Drive, Columbus, OH 43207; Jobsites as assigned, This position is in person with no hybrid or remote work capabilities
General Overview: The Project Administrator will assist the project team with daily administrative duties as assigned by the Project Manager (PM), Assistant Project Manager (APM), and Project Engineer (PE). This position will work in an office setting at our corporate offices and various jobsite field offices. This person should consistently demonstrate Integrity, Gratitude, Excellence, and Leadership.
Responsibilities:
- Collects, organizes, and maintains project documents;
- Updates and maintains all project changes and uploads to project controls software;
- Coordinates review of plan changes and communicates them to the project management team;
- Prepares and provides documentation to internal teams;
- Orders resources as required;
- Assists with all change management, time and material invoicing, and allowance tracking;
- Assists with the submission of Request for Information (RFI) including logging/tracking and communicating to all internal team members;
- Assists with subcontracts, purchase orders, and pricing changes to the work ;
- Assists with the management of submittals including procuring from material suppliers, logging, and tracking;
- Collects and manages material certifications, bills of lading, and any jobsite tickets that relate to accounts payable;
- Itemizes/Codes accounts payable invoices from vendors and subcontractors for approval by PE/APM/PM;
- Coordinates with vendors and subcontractors on accounts payable invoices;
- Develops, tracks, and sends monthly invoices to contract and non-contract customers;
- Follows up with customers on past-due payments as directed by PE/APM/PM;
- Assists with revenue and cost projections;
- Organizes and submits closeout documents and As-Built drawings;
- Provides a constant support system for project teams;
- Coordinates with field staff to ensure all documentation is clear and concise and matches all processes;
- Other duties as assigned.
This list is non-exhaustive. Job responsibilities may vary based on operational needs and the instructions of the employee’s supervisor.
Qualifications
- High School Diploma or equivalent;
- Proficiency in Microsoft Office Suite;
- Basic knowledge of office equipment (printers, copiers, etc.)
- Familiarity with office management systems and procedures
- Must have a motor vehicle record that satisfies the Company’s insurance requirements;
- Must have reliable transportation;
- Must be able to pass a drug test;
- Must be able to successfully complete necessary background checks.
An Equal Opportunity Employer
Salary : $55,000 - $60,000
