What are the responsibilities and job description for the Project Administrator position at Miles McClellan Construction?
Job Details
Description
Primary Purpose:
The Project Administrator is responsible for the general administration of the project.
Including: Processing commitments, change orders, prevailing wage reports and billings.
Maintaining project files, both paper and computer files. Facilitating communication for the project.
Secretarial support for the project team.
The Project Administrator (as well as all team members) is expected to perform necessary miscellaneous functions that will facilitate the team environment.
Duties and Responsibilities include but are not limited to:
Project Assigned to a Team
- Fill out and distribute Job Information sheet
- Enter Estimate in Penta
- Set up job files (paper and computer files)
- Get insurance for project
- Obtain Notice of Commencement, submit Notice of Furnishing (if applicable)
After Pass-Off Meeting
- Billing information (including waivers, etc.)
- Contract and project specifics
- Determine jobsite requirements
- Obtain project schedule
Beginning Project
- Type, send (with attachments), and distribute subcontracts & purchase orders
- Set up Exhibits
- Set up subcontractor and supplier files
- Make sure required items are at job site when labor begins
- Enter signed subcontracts and purchase orders into Procore and Penta and send a
- signed copy to sub/supplier
- Enter subcontract attachments into Procore and Penta? as they are received
- Assure all paperwork is in order before a subcontractor begins work
During the Project
- Sub/Supplier Change Orders
- Type, send, and distribute change orders as they are received from the PM/PE
- Enter signed change orders into Procore and send signed copy to sub/supplier
- Type, send, and distribute correspondence
- Facilitate communication for the project
- Prepare Applications for Payment in Penta Assemble back up and distribute
- Type, send, and distribute Owner Change Orders (with back-up information)
- Write waivers for the sub/supplier checks received from Accounting
- Direct accounts payable calls for the project accordingly
- Type and distribute meeting minutes
- Mail checks upon receipt of signed waiver and other required information
- Print out various reports for PM (including any reports required for IORs)
- Distribute submittals
Monitor the following
- Prevailing wage reports from subcontractors (if applicable)
- Subcontractor insurance
- Workers Comp Certificates
- DBE, MBE, FBE requirements (if applicable)
Closing a job
- Type and distribute punch lists
- Prepare and send O & M manuals
- Type, send, and distribute the final and retainage bill to owner
- Cancel insurance for the job
- Prepare files, plans and project books for storage
Overall Duties
- Back-up receptionist
- Team training
- Records retention
- Perform necessary functions that will facilitate the team environment
The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental or similar duties which may be required from day to day.
Qualifications
Salary : $62,000 - $80,000
