Sr. IT Procurement Administrator

About Us:

EMCOR Group, Inc. (NYSE: EME) is a Fortune 500 company and a leader in mechanical and electrical construction, industrial and energy infrastructure, and building services.

A provider of critical infrastructure systems. EMCOR gives life to new structures and sustains life in existing ones by it planning, installing, operating, maintaining, and protecting the sophisticated and dynamic systems that create facility environments. This includes electrical, mechanical, lighting, air conditioning, heating, security, fire protection, and power generation systems--in virtually every sector of the economy and for a diverse range of businesses, organizations and government. EMCOR represents a rare combination of broad reach with local execution, combining the strength of an industry leader with the knowledge and care of 170 locations.  

Job Title: -- Sr. IT Procurement Administrator

Job Summary: -- This position is responsible for processing orders for IT hardware, software, and services, tracks shipment of orders, ensures payment of invoices, administers and supports software, and assists with special projects.

Essential Duties and Responsibilities: --  

• Review order requests from EMCOR operating companies for accuracy, pricing, and product specifications.
• Request quotes from suppliers.
• Prepare and create requisitions and purchase orders and submit to suppliers for processing.
• Check and track order shipments to ensure order fulfillment is accurate and products meet user or customer specifications.
• Respond to internal customer and vendor inquiries about order status, changes, or cancellations, and perform related administrative tasks.
• Contact suppliers to schedule or expedite deliveries, resolve shortages, and other related issues.
• Compare supplier invoices with original purchase orders for accuracy, reconciliation, and receipt.
• Gather and communicate information about products and services for order fulfillment and inquiries.
• Meet quality standards and internal SLAs related to order processing, quoting, communication, and invoicing.
• Manage annual renewals of hardware and software maintenance.
• Manage supplier rebates and allocate them to EMCOR subsidiaries.
• Assist and train IT Procurement Specialists.
• SaaS user administration and reporting.
• Provide technical support and troubleshooting activities, including submitting support requests to various software publishers and following troubleshooting or configuration steps.
• Perform other related duties as assigned.

Qualifications: --   

• Minimum 5 years’ experience working in IT Procurement, Accounts Payable, and/or IT Vendor Management.
• Minimum 5 years’ experience in Microsoft Word and Microsoft Excel.
• Minimum 2 years’ experience with software/user administration.
• Bachelor’s degree in supply chain management or other business degree is preferred.
• Strong organizational and customer service skills.
• Attention to detail.
• Excellent written and verbal communication skills.
• Ivalua eProcurement experience a plus.
• Accounting experience or education a plus.
• Advanced Excel knowledge a plus.

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent. 

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.  Equal Opportunity Employer/Veterans/Disabled

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