What are the responsibilities and job description for the Payroll Manager position at Emcor Inc?
Job Title : Payroll Manager
Reports to : CFO
Location : El Cajon, CA
FLSA Status : Full-Time / Exempt
COMPANY OVERVIEW
Dynalectric Company is a subsidiary of publicly traded EMCOR Group, Inc. (NYSE : EME), a Fortune 500® leader in mechanical and electrical construction, industrial and energy infrastructure, and building services for a diverse range of businesses. For 10 consecutive years, EMCOR Group, Inc. has been named one of the Top 5 "World's Most Admired" Companies in the Engineering and Construction Industry by Fortune®.
Dynalectric is San Diego's leader in complex, fully integrated design / build electrical services. Our project teams include specialists in the design, installation, commissioning and maintenance of tele-data communications, audio / video, process control, building management and fire / safety installations.
SUMMARY
The Payroll Manager is responsible for overseeing and supervising the organization's weekly payroll functions, ensuring pay is processed on time, accurately and in compliance. This individual must have strong analytical thinking skills, an attention to detail with a sense of urgency to meet deadlines, and most importantly, the ability to retain confidential information. Excellent interpersonal skills, pleasant phone manner, efficient typing ability (data entry), and familiarity with Microsoft Office are a requirement.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Include the following. Other duties will likely be assigned.
- Provides supervision and guidance to Payroll department.
- In accordance with business continuity protocols, must be able to manually calculate payrolls and ensure accuracy in all computations in the event of a system interruption.
- Reconcile large volumes of data using database queries and Microsoft Excel.
- Process and issue employee paychecks and statements of earnings and deductions.
- Setup and maintain employee payroll records into the accounting system.
- Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.
- Prepare weekly, quarterly, and annual payroll tax payments, reconciliations, and tax documents (e.g., W-2, 1095C, and DE9c).
- Process Federal and State employee income withholding orders.
- Setup and maintain union pay rates and fringe benefits according to Collective Bargaining Agreements
- Prepare and file monthly labor union reports for multiple jurisdictions.
- Assist Human Resources with review of I-9's, E-Verify processing, and the preparation / filing of employee files as needed.
- Generate and distribute necessary reports internally and externally.
- Gather documentation for company audits on a timely basis.
- Assist with weekly certified payroll compliance reporting.
- Process new hire and terminated employees' payroll.
- Assist Human Resources with employee verifications and scanning of employee personnel files pursuant to legal requests.
- Maintain utmost confidentiality of company information.
- Escalate critical and / or sensitive issues to the CFO with recommendation for resolution.
- Perform additional assignments as required by the company or as directed by management.
- Able to work 40 hours per week in San Diego (El Cajon) office, and more as required.
QUALIFICATIONS
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PREFERRED EDUCATION and / or EXPERIENCE
COMPUTER SKILLS
REQUIRED ATTRIBUTES
The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.
LANGUAGE SKILLS
Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and / or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee should expect to sit for long periods in front of a computer and also travel to field locations as needed.
Notice to prospective employees : There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer / Veterans / Disabled
Compensation Range : $115,000 - $125,000
The compensation range is dependent on the facts and circumstances of each case. The factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.
NOTE : This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.
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Salary : $115,000 - $125,000
