Employee Benefits and Payroll Administrator

About Us:

EMCOR Group, Inc. (NYSE: EME) is a Fortune 500 company and a leader in mechanical and electrical construction, industrial and energy infrastructure, and building services.

A provider of critical infrastructure systems. EMCOR gives life to new structures and sustains life in existing ones by it planning, installing, operating, maintaining, and protecting the sophisticated and dynamic systems that create facility environments. This includes electrical, mechanical, lighting, air conditioning, heating, security, fire protection, and power generation systems-in virtually every sector of the economy and for a diverse range of businesses, organizations and government. EMCOR represents a rare combination of broad reach with local execution, combining the strength of an industry leader with the knowledge and care of 170 locations.

Job Title: - Employee Benefits and Payroll Administrator

Job Summary: - This position provides support for the administration of employee benefits, utilizing maintenance of the company-wide Human Resources Information System. The Employee Benefits & Payroll Administrator is also responsible for the entire payroll process for this multi-state organization, ensuring accurate and timely processing of payroll transactions, including salaries, benefits, taxes, and other deductions.

Essential Duties and Responsibilities: -

• Employee Benefits Administrator (80% - 90%)
  • Has primary responsibility for weekly payroll file load, audit, and 401(k) reconciliation
  • Performs a variety of benefit accounting functions
  • Manage monthly delinquent loan report process
  • Create various reports, interpreting data and presenting results
  • Assist the Senior Manager, Benefits in monitoring compliance with plan rules and regulations
  • Provide support for all departmental responsibilities, including audits, annual plan testing, 401(k) plan, health and welfare plans and special projects
  • Maintain and update process documentation for administration and audit purposes

• Payroll Administrator (10% - 20%)
  • Responsible for processing weekly payroll for the company’s corporate office (approximately 200 employees)
  • Ensure payroll is processed in compliance with federal, state, and local laws as well as other best practices
  • Work closely with HR, accounting, tax, and other departments to ensure seamless payroll operations
  • Maintain the corporate payroll system (ADP)
  • Retain accurate payroll records, ensuring appropriate documentation is maintained for all payroll transactions
  • Maintain adequate internal controls over the payroll process, supporting internal and external audits
  • Safeguard all payroll data, ensuring that sensitive employee information is securely stored and accessed only by authorized personnel, preventing unauthorized disclosure or misuse of payroll information
  • Support the accounting department with the preparation of necessary reports, reconciliations, and journal entries
  • Address and resolve payroll-related questions or inquiries from employees in a timely manner
  • Oversee the accurate and timely preparation and distribution of form W-2s to employees, ensuring that all wage and tax statements are in compliance with IRS regulations and meet the year-end reporting deadlines
  • Responsible for managing the setup, registration, and remittance of all state related payroll taxes
  • Through ADP, coordinate the preparation and filing of all payroll tax returns to ensure compliance with federal, state, and local requirements
  • Stay informed of changes in payroll tax laws and regulations to avoid penalties and ensure accurate reporting
  • Seek opportunities to identify and implement process improvements that enhance payroll efficiency and accuracy
  • Oversee the management of the ADP time off system
  • Support the accounting department with various ad-hoc requests and projects as necessary
  • Primary point of contact for Corporate Employee payroll-related questions

Qualifications: -

• Minimum of 3 years of hands-on related experience in a large organization with benefits and payroll
• A./B.S. or equivalent experience required, degree in Finance or Accounting preferred
• Demonstrate ability to take initiative and carry out assigned tasks to completion are critical to the position’s success
• Ability to interpret a variety of instructions furnished in writing or orally
• Solid analytical skills
• Proficiency in payroll software and systems, including ADP required
• Strong understanding of payroll laws, regulations, and best practices
• Excellent understanding of multi-location payroll and taxes
• Working knowledge of Human Resource Information Systems
• Solid understanding of employee benefits
• Proficiency in Microsoft Office suite: Excel, Access, Word, PowerPoint
• Self-starter/self-motivated/proactive
• Strong interpersonal skills
• High attention to detail

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Compensation Range: $80,000 - $109,000.

This position is bonus eligible.

Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.

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Experience

• B.A./B.S. or equivalent experience required, degree in Finance or Accounting preferred.
• 3 year(s): Minimum of 3 years of hands-on related experience in a large organization with benefits and payroll.
• Proficiency in payroll software and systems, including ADP required.

• Proficiency in Microsoft Office suite: Excel, Access, Word, PowerPoint.

Education

• Bachelors or better in Accounting or related field