Project Coordinator - Mesa AZ

About Us:

Offering multidisciplinary electrical solutions under one roof, we have helped plan, construct, install, and integrate some of the most advanced electrical, controls, and telecommunications systems. We are looking for talented, motivated electrical and construction professionals to join our team.

For more information, please visit https://dyna-az.com

Job Title: Project Coordinator – Mesa, AZ

Job Summary: The Project Coordinator (PC) will assist and support project managers and electricians on site. Track job cost, process and enter billing, produce submittals, O&M manuals or other job close out documentation for projects.

Duties and responsibilities:

Billings

• Time/material estimates (Accubid entry, create invoice)
• Process all department PM billings (lien releases, schedule of values, create invoices, send to customers)
• A/R collections (when past due or beyond contractual terms)

Issuing/tracking work orders

• Job set-up in Starbuilder for billing purposes (assign job number in SB & department internal tracking)
• Open/close status (dispatch to electrician, conduct final Q/A check, coordinate with electrician on job completion, archive completed jobs)
• Manage permits (open/close log, coordinate with PM/electrician to gather information needed to complete process)

External/internal customer service responsibilities

• Answer phone calls and email inquiries from external customers (from existing or potential customers; service/billing questions, directs customers to alternative resources for services Dynalectric does not provide)
• Answer phone calls and email inquiries from internal customers (general field/PM/staff support inquiries)

Maintain detail project records

• P.O.’s (files/maintains per job using A/P processes)
• Contract modifications (track contract modifications for the life of each project)
• Invoices (file within appropriate job folder)

Cost reports

• Monthly (distribute to Division Manager/PM as required via Empire)
• Periodic (distribute to Division Manager/PM as required via Empire as needed)

Process department timecards

• Ensure accuracy (name, state, employee id number, miscellaneous reimbursements)
• Coding (job number, phase/cost codes)
• Manage approval process (written sign-off from PM’s)
• Deliver to Payroll

Other duties

• Department vacation coordination calendar (maintains field and office request in Excel calendar, post in lobby)
• Meeting minutes (send to DHDM for review/distribution and archived in service/special projects division folder)
• Assist with department meetings/event logistics (work with Marketing/Office Coordinator to schedule event locations & time, invites SSP staff/crew via Lotus Notes)
• General Admin support as needed (printing, scanning, copying, etc.)
• Expense Reports
• Check requests (permit process and other miscellaneous check request)

Qualifications:

• HS Diploma/GED required, some college preferred.
• 3-5 years’ experience in billing or Project Management support.
• General knowledge of accounting and billing practices.
• Ability to multitask in a fast-paced work environment.
• Intermediate to advanced knowledge of MS office – especially Excel.
• Familiarity with Accubid and Starbuilder a plus.
• Experience creating spreadsheets for job tracking/costing.
• Ability to work effectively independently or in a team environment.
• Excellent/proven customer service skills.
• Effective written and verbal communication skills.
• Ability to provide support to Department and Project Managers in all areas needed on a daily basis.

Physical Requirements

The physical demands described here are representative of those that must be met by a Project Coordinator to successfully perform the essential functions of this job.

The PC is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must be able to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Benefits:

• Health & Welfare (medical, dental & vision)
• 401(k)
• 401(k) match
• Paid time off
• Paid holidays
• Flexible spending accounts
• Health savings accounts
• Life insurance
• Disability insurance
• Employee assistance program
• Employee stock purchase plan

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

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