What are the responsibilities and job description for the Executive Assistant position at Emerald Cloud Lab?
The Emerald Cloud Laboratory (ECL) enables life scientists to move out of the lab, and to conduct research entirely from a computer. Stepping away from manual completion of experiments at the bench, scientists on the ECL leverage the remote, automated execution of all standard biology and chemistry experiments in Emerald’s industrial lab facilities, working within a software platform for all stages of research workflows, from experimental design to data analysis. Our system empowers scientists at Big Pharma companies, startups, and academic laboratories by allowing them to run wet lab experiments from anywhere in the world without ever stepping foot into the lab.
Position Overview:
ECL is seeking a highly skilled Executive Assistant to provide comprehensive administrative support to the CEO, ensuring the efficient and effective operation of the CEO's office. This role demands exceptional organizational skills, discretion, and the ability to manage complex schedules and communications. The Executive Assistant acts as a key liaison between the CEO and internal/external stakeholders, playing a critical role in maintaining a professional and productive work environment.
Key Responsibilities:
- Own and optimize a complex calendar, handle meeting logistics, and coordinate travel.
- Manage email, draft correspondence, and act as a key point of contact.
- Prepare documents, manage files, handle expenses, and keep the office running seamlessly.
- Liaise with internal and external partners, representing the CEO with professionalism.
- Assist with special initiatives and provide crucial support to the CEO's priorities.
- Remains flexible and adaptable to evolving needs and priorities, undertaking all other duties as assigned, with the understanding that this description provides a general overview and is not an exhaustive list of responsibilities.
Qualifications
- Proven experience as an Executive Assistant (ideally supporting a C-level executive).
- Exceptional organizational and time management skills.
- Top-notch written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- A knack for anticipating needs and solving problems proactively.
- The ability to handle confidential information with discretion.
- Strong interpersonal and relationship-building skills.
- Bachelor's degree preferred.