What are the responsibilities and job description for the Administrative Assistant position at Emerald Coast Children's Advocacy Center, Inc.?
IF YOU LIKE TO WORK IN A THRIVING TEAM ENVIRONMENT WHILE MAKING A DIFFERENCE TO MAKE LIVES BETTER FOR CHILDREN We'd love for you to apply! In addition to being part of a team navigating the path towards healing you will work alongside our team which is committed to supporting your personal growth and a positive work/life balance, 17 paid holidays, 24 days PTO (increases with length of employment), and generous benefits package.
TITLE: Administrative Assistant-Pierce Family Center
SUPERVISOR: Chief Operating Officer
STATUS: Full Time
SUMMARY: Administrative Support
Essential Duties and Responsibilities
· Manage in-house volunteer program – Pierce Family Center
o Train volunteers
o Manage volunteers
o Manage yearly volunteer surveys
o Coordinate volunteer schedules
o Coordinate volunteer appreciation with Volunteer/Events Coordinator
o Ensure Volunteer collateral materials are up to date
o Track and document volunteer hours
· Manage holiday related family needs (Easter, fall, etc.)
· Coordinate and manage Children’s Christmas party
· Coordinate and manage Toy room
· Manage clothing closet
· Mail Advocate family surveys
· Weekly meeting with Client Care Manager
· Therapy reminder calls, Okaloosa county
· Keep clothing needs list updated
· Front desk coverage (if volunteer unavailable)
o Welcome families/guests
o Answer telephone
o Watch children in waiting room
o Bake cookies
o Stock snacks and drinks
o Maintain overall cleanliness of kitchen and family area
· Manage In-kind donations; Track and document
· Any and all administrative activities as assigned
· Any and all duties as assigned
Qualifications
· Level II Background check, – will be subject prior to employment and clearance
· Expertise in Microsoft Office
· Ability to work flexible hours including some nights and weekends
· Outstanding oral, written and presentation skills
Additional attributes:
Passion
Team player
Diplomacy
Time Management
Professionalism
Organization
Physical Demands (Lift/Move 50 pounds)
Professional Conduct and Appearance
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Work Location: In person