What are the responsibilities and job description for the Office Admin position at Emerald Square Mall?
Overview
We are seeking a detail-oriented and proactive Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing various administrative tasks, and by assisting tenants and customers. This position requires strong organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.
Duties
- Manage daily office operations, including clerical tasks and data entry.
- Maintain organized filing systems for documents and records.
- Assist with event planning and event management.
- Marketing, website and social media management.
- Coordinate calendar management for team members, scheduling meetings and appointments as needed.
- Handle incoming phone calls with professionalism and courtesy, demonstrating excellent phone etiquette.
- Proofread documents for accuracy and clarity before distribution.
- Assist in the preparation of reports and presentations as required.
- Ensure that office supplies are stocked and manage inventory levels.
- Provide support for any special projects or administrative tasks as assigned.
Skills
- Strong organizational skills with the ability to prioritize tasks effectively.
- Proficiency in data entry with a keen eye for detail.
- Ability to read and comprehend commercial leases.
- Ability to communicate with vendors about mall related tasks/issues.
- Excellent proofreading abilities to ensure high-quality documentation.
- Effective time management skills to meet deadlines consistently.
- Familiarity with clerical duties such as filing, typing, and document management.
- Exceptional phone etiquette for professional communication with clients and colleagues.
- Competence in calendar management to optimize scheduling efficiency.
- Proficient in computer software applications relevant to office administration.
- Ability to walk long distances around shopping mall when needed.
Job Type: Full-time
Pay: $25.00 - $28.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Morning shift
- Weekends as needed
Experience:
- Office Admin: 1 year (Required)
Ability to Commute:
- North Attleboro, MA 02760 (Required)
Work Location: In person
Salary : $25 - $28