Administrative Assistant

Administrative Assistant

Are you an Administrative Assistant looking for your next growth opportunity? Do you want to work for high level executives positioning a company for expansion? If you can multitask, manage numerous projects quickly, learn new systems, and can proactively take projects off the desks of others, we are interested in speaking with you. The preferred candidate will have a proven track record and be detail-oriented.

Responsibilities

• Organize and schedule meetings and appointments onsite and offsite
• Make travel and hotel accommodation arrangements for Managers and Executives
• Manage both computer and manual filing systems and review and update documents as necessary
• Greet and provide general support to office visitors
• Manage relationships with vendors, service providers, and landlord
• Manage hotel corporate contracts and invoices/receipts
• Produce and distribute correspondence emails, memos, letters, faxes, reports, and presentations
• Screen and direct phone calls and distribute correspondence – including faxes, mail, and voicemails
• Assist in organizing and implementing company events / gifts including Administration team incentives, clinician Kudos, clinician candy drop, PA Week, NP Week, and Doctor’s Day
• Assist in organizing and implementing the company’s annual Medical Expo
• Organize and maintain office supplies and inventory/maintain stock of conference room snacks and corporate swag
• Assist APC Schedulers in finding shift coverage and as needed Sick Call coverage
• Run off-site errands
• Manage priority tasks given by Managers and Executives to meet tight deadlines

Qualifications

· High School Diploma; Associate’s or Bachelor’s Degree preferred

· Excellent time management skills and ability to multi-task and prioritize work

· Ability to solve practical problems and deal with potentially sensitive information with care

· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)

· Excellent verbal and written communication skills

· Excellent organizational and planning skills with attention to detail

Job Type: Full-time

Pay: From $31.25 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: Hybrid remote in Milwaukee, WI 53226

Salary : $31