What are the responsibilities and job description for the Document Control Specialist position at Emery Sapp & Sons, Inc.?
Responsibilities
- Serve as primary communications hub for project teams by maintaining project records, assembly and distribution of documents using a variety of tools
- Work on Document Control activities with minimal supervision.
- Receive, log, track, and distribute documents in both electronic and paper format for project record maintenance.
- Update and maintain project document control procedures and record keeping databases.
- Support Program Controls Manager with overall Program Controls needs, information access, project closeout activities and document management.
- Liaise with project site teams to proactively address documentation issues to promote project success.
- Support Project Managers in collection/distribution of data, communications, and coordination of team deliverables.
- Support the development and maintenance of periodic status reports to keep management and/or clients informed of project progress.
- Support managers in presentations/reports to clients.
- Assist with change order management.
- Prepare transmittals and reports and distribute and file documents as directed.
- Assist in developing and adhering to project document control procedures.
- Manage office facilities including building access controls, supplies, and maintenance.
- Other duties as assigned.
Qualifications
- Minimum 2 years experience of document management, quality control, information technology or other similar experience.
- Knowledge of MS Excel and Word required
- Knowledge of MS Office Suite preferred (Outlook, Teams, etc.)
- Knowledge of MS SharePoint preferred
- Knowledge of InEight Document preferred
- Must be extremely well organized and detailed
- Excellent verbal and written communication
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
