Production Coordinator - Events

Empire Entertainment is a dynamic, full-service event production company that conceptualizes, designs, and executes entertainment-driven projects for corporations, associations, charities, and private interests. Based in New York City and Tokyo, we produce over 100 projects annually including concerts, award shows, charity galas, premiers, and public facing promotional events.

We are seeking intelligent, organized, resourceful and energetic NY based candidates to support the Empire Entertainment Team in the creation and management of live events. The successful candidate will be able to complete large volumes of varied tasks, work diligently and with appropriate urgency, communicate timely and effectively with the teams you are supporting, and efficiently and creatively solve challenges that arise within the day-to-day work of event production.

Responsibilities

• Support Producers in coordinating, planning, managing, and producing events
• Conduct research for event elements including potential venues, talent, entertainment, guest services, innovative event & décor concepts, new technologies, branding initiatives, permitting requirements, etc., and update company databases with all new information
• Support Producers in building venue, talent, and creative proposals for new & current clients
• Work with Producers to draft proposals, budgets, production schedules, run of shows, deliverables documents, and more
• Take and circulate notes for all project calls as well as track all emails and update master project documents accordingly
• Track all project deliverables
• Assist Producers in the coordinating and scheduling of all project meetings & calls
• Contract project-based vendors & freelancers, coordinate payments & invoicing
• Work onsite through load-in, event, and load-out, overseeing various components of events and / or vendors calmly, efficiently, and with professionalism 
• Oversee Production Assistants, Event Staff, et al onsite. Conduct walkthroughs, train staff on their positions, etc.
• Work with producers to draft case studies on completed projects to live on our website

Qualifications

• 2-3 years’ experience in the event & entertainment industry  
• NY based applicants
• General knowledge of the event production process, familiarity with standard event documents such as Production Schedules, Run of Shows, etc.
• Energetic & resourceful individual with strong interest in live production and entertainment
• Excellent organization skills and the ability to follow-up and complete tasks in a timely and responsible manner 
• Proficient in vendor contracts (talent contracts a plus)
• Positive can-do attitude with strong initiative, follow through, & attention to detail
• Creative problem-solver with an ability to work in a rapidly changing environment
• Excellent written, verbal, and interpersonal communication skills
• Proficient in Microsoft Office including Word, Excel, and PowerPoint as well as Google Drive & DropBox 
• Manage small teams and event components with composure & professionalism on site 
• Familiarity with and / or interest in current musical, theatrical and comedy talent a plus
• Familiarity with Adobe CS (Photoshop, Illustrator and InDesign), a plus

Empire is an Equal Opportunity Employer

Contact: HR@empireentertainment.com