Director of Accounts Payable

Description

About Empire Office

Empire Office is the largest commercial furniture dealer in the world, with over 78 years of experience and more than 435 full-time employees across the country. We are the preeminent Steelcase dealer in the United States and support a list of more than 500 manufacturers. We partner with the best-in-class architects, designers, brokers, craftsmen, and manufacturers to deliver proven workspace solutions. With creative and cost-effective results, we address business challenges and activate brands.

Position Overview

Empire Office is seeking a Director of Accounts Payable to join our team in Milford, PA. This role oversees the accounts payable process, ensuring accuracy, efficiency, and compliance with company policies. The Director of Accounts Payable will manage daily operations, maintain strong vendor relationships, and contribute to the overall success of the finance team by delivering timely and accurate financial support. The ideal candidate will have prior managerial experience leading accounts payable teams and driving process improvements.

Key Responsibilities

• Oversee and manage all aspects of the accounts payable process, including invoice processing, payment approvals, and disbursement of funds.
• Supervise, train, and mentor accounts payable staff to ensure productivity and accuracy.
• Provide leadership to the AP team, including performance management, goal setting, and process improvement.
• Ensure timely reconciliation of vendor accounts and resolution of discrepancies.
• Maintain accurate financial records, ensuring data integrity and compliance with company policies and procedures.
• Analyze and reconcile monthly AP aging reports and ensure all outstanding payments are addressed promptly.
• Assist sales teams, department managers, and internal stakeholders with AP inquiries and troubleshooting.
• Collaborate with vendors to resolve billing issues and discrepancies while maintaining strong professional relationships.
• Streamline and improve accounts payable processes to enhance efficiency and reduce manual efforts.
• Support the month-end and year-end closing processes, ensuring all AP transactions are recorded accurately and in a timely manner.
• Monitor and implement internal controls to prevent errors, fraud, and non-compliance with company policies.

Qualifications

Skills and Qualifications

• Experience: Minimum of 7 years in accounts payable, with at least 3 years of managerial or supervisory experience.
• Must be able to work in the office at least four days per week.
• Strong understanding of accounts payable principles, processes, and best practices.
• Proven leadership abilities, including managing teams, delegating tasks, and driving process improvements.
• Proficiency in Microsoft Excel, including advanced functions (pivot tables, VLOOKUP, and financial analysis).
• Basic computer proficiency with the ability to learn proprietary systems.
• Exceptional organizational skills with the ability to prioritize, multi-task, and meet deadlines in a fast-paced environment.
• Strong problem-solving, analytical, and troubleshooting skills.
• Excellent communication and interpersonal skills to collaborate with cross-functional teams and vendors.
• High level of integrity, dependability, and results orientation.
• Ability to work independently while fostering a team-oriented environment.