What are the responsibilities and job description for the Payroll & Benefits Coordinator position at Empire Office?
Description
About Empire Office
Empire Office is the largest commercial furniture dealer in the world, with over 78 years of experience and more than 435 full-time employees across the country. We are the preeminent Steelcase dealer in the United States and support a list of more than 500 manufacturers. We partner with best-in-class architects, designers, brokers, craftsmen and manufacturers to deliver proven workspace solutions. With creative and cost-effective results, we address business challenges and activate brands.
Overview
Empire Office is currently seeking a detail oriented and self-motivated Payroll & Benefits Coordinator to join our growing team. This role will be based in Pennsylvania or Remote. This individual will administer payroll and benefit programs for a commercial furniture company. This position processes payroll for the entire company, and reconciles invoicing with Finance/Accounting, and external vendors.
Key Responsibilities
- Analyzes, prepares and inputs payroll data for regular payroll and special payouts
- Ensures accurate and timely payrolls, disbursements and reporting
- Reviews timesheets and ensures compliance with all applicable state and federal wage and hour laws
- Computes salary changes, balances payroll, coordinates funding requirements with Finance
- Prepares regular and ad-hoc reports (e.g.: gross payroll, hours worked, tax deductions, benefit deductions, etc.) for management
- Processes garnishments, deductions, taxable fringe benefits
- Assists employees in resolving payroll issues
- Completes all verifications of employment
- Maintains and ensures accuracy of time and attendance system.
- Benefit Administration (25%)
- Processes monthly billing invoicing from vendors. Identifies discrepancies, and works with internal Rewards team, Finance/Accounting, and external vendor to resolve
- Remains current in the understanding of company benefit programs and policies
- Resolves administrative problems with carrier representatives
- Completes monthly reports from 401(k) record-keeper. Translates employee elections or deferral changes into appropriate payroll deduction
- Completes test cases in HRIS system
- Evaluates and revises internal processes to reduce costs and increase efficiency
- Ensures compliance with applicable government regulations
- Provides excellent support to internal and external partners
- Performs any other duties as needed
- Ensures that all activities and interactions are carried out with the highest ethical and professional standards and that all work is accomplished with quality and in accordance with BTG values.
Qualifications
Skills & Qualifications
- Bachelor's degree in business, accounting, human resources or related field.
- Minimum 3 years direct experience with and accountability for payroll and benefits administration
- Computer proficiency: MS Office: Word, Excel and Power Point and Access, various vendor databases, payroll software
- Proven ability to preserve confidentiality
- Knowledgeable in payroll tax filing requirements and procedures
- Strong quality orientation, accuracy and attention to detail.
- Excellent interpersonal and communication skills.
- Planning and organization: an ability to plan and manage multiple projects.
- Problem analysis and problem resolution.
