Project Associate, NYSTAR

The duties that the incumbent of the vacancy will be expected to perform. Duties Description *Applicants MUST submit a cover letter with resume to be considered.*This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.*Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation.BASIC FUNCTION: Provide administrative and project management support to the Executive Director and program staff of the Department of Science, Technology and Innovation (NYSTAR). WORK PERFORMED: Provide administrative and project management support to the Division’s staff in executing NYSTAR innovation programs. Job responsibilities include, but are not limited to: Project Management Tasks: • Coordinate and support administrative activities for NYSTAR. These activities include: o Reviewing input from program managers, gathering documentation and data for reporting, tracking of grants, and maintaining retention and organization of related documents.o Coordinating the payment and disbursement process including assembling and tracking documentation, and outreach to grantees. • Manage the preparation and distribution of quarterly/annual program tracking and monitoring reports; collect and consolidate performance data; interface with internal and external stakeholders (as needed).• Coordinate marketing activities including the maintenance of the NYSTAR website, social media profile and preparation of press releases, newsletters and events. • Supporting and working closely with the Program Managers on other shared and related activities.General Administrative Tasks: • Schedule meetings, support calendar management, reserve space for meetings and team gatherings and reserve workspaces for visiting team members. • Coordinate travel plans for Executive Director and Directors on NYSTAR team obtaining approval for travel and filing for reimbursement of related expenses; and assisting the expense team with any clearance issues for Travel Authorizations and Expense Reports. • Draft bi-weekly team agenda for meetings including general tracking, updates and items/materials for discussion. • Develop an understanding of the team’s programs as well as ESD operations and procedures.• Assist NYSTAR team as needed with the coordination and preparation of presentation materials for the ESD Board of Directors, ESD senior management, and outside audiences and completing the checklist sign-off process amongst each of the needed departments.• Handle departmental communications in a professional and courteous manner, responding to general inquiries, and directing information requests to the appropriate department or individual for further assistance.• Demonstrate resourcefulness in setting priorities, self-learning, streamlining internal processes and be flexible with using several software's to better • Other duties/projects as assigned.

The minimum qualifications required for this vacancy. Minimum Qualifications Education level required: Associate’s degree. Experience required: 3 years of relevant experience, preferably in program management and working with startups / entrepreneurs. Excellent written and verbal communication skills. Strong organizational, problem-solving, and analytical skills. Demonstrated ability to effectively manage multiple tasks simultaneously, take initiative, and work independently.Knowledge Required: Ability to work as part of a team with high level of customer service and coordinate multiple projects at the same time; Strong proficiency in MS Office Suite (MS Word, Excel, and PowerPoint). Excellent written and oral communication skills combined with a confident and positive business demeanor.

Additional comments regarding the vacancy. Additional Comments Salary range as specified.Comprehensive Benefits Package.

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