What are the responsibilities and job description for the Employee Program Assistant (Contract Management Specialist) position at Employee Relations, Office of?
The duties that the incumbent of the vacancy will be expected to perform. Duties Description Working under the general direction of the Contract Manager, the Employee Program Assistant (Contract Management Specialist) will be responsible for managing a wide range of contract and finance activities along with employee travel, and records management. Duties include, but are not limited to: • Prepare required reports for MWBE and SDVOB, review contractor submissions for compliance with MWBE and SDVOB policy, attend conferences, meetings, and training as required. • Provide guidance to agency staff in contract development and/or negotiation of contracts, Requests for Proposals (RFPs) or sole/single source procurements and other related financial documents and assist in the resolution of problems with these documents. • Review and process discretionary procurements, obtain required approvals prior to submission to control agencies, monitor procurements throughout the approval process, and act as a liaison between various procurement agencies.•Coordinate Accounts Payable activities through eSettlements, ensure the processing of all invoices and vouchers for applicable payment method.•Enter B-1184 requests into the Division of the Budget’s database. Forward approved requests to program staff. •Assist in the preparation of financial reports, create and run reports in SFS as requested, review encumbrances and balances.•Prepare and distribute Monthly Financial Statements to Unit/Committee Directors. •Work closely with OSC, SFS and the Business Services Center (BSC) liaisons on various procurement processes.• Assist with special assignments and projects as appropriate and necessary.
The minimum qualifications required for this vacancy. Minimum Qualifications • Bachelor’s degree and two years of relevant experience.* • Knowledge of and experience with the Statewide Financial System (SFS) preferred.• Experience with Microsoft Office Suite strongly preferred.• Demonstrated ability to successfully collaborate with others, a genuine team player.• Excellent communication and customer service skills.•A satisfactory equivalent combination of appropriate experience and education as determined by the New York State Office of Employee Relations.*Substitutions: four years of specialized experience or associate’s degree and two years of specialized experience may substitute for bachelor’s degree; J.D. or master’s degree may substitute for one year of specialized experience; Ph.D. may substitute for two years of specialized experience.
Additional comments regarding the vacancy. Additional Comments The Office of Employee Relations does not discriminate on the basis of race, color, national origin, age, sexual orientation, religion, disability or other protected class status in the admission to, access to, or employment in their programs or activities.Reasonable accommodation will be provided upon requestNOTE ON TELECOMMUTING: The Office of Employee Relations/Labor Management Committees employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with The Office of Employee Relations/Labor Management Committees Telecommuting Program Guidelines.WORK HOURS AND TELECOMMUTING SCHEDULE WILL BE DISCUSSED AT TIME OF INTERVIEW.
Some positions may require additional credentials or a background check to verify your identity.
The minimum qualifications required for this vacancy. Minimum Qualifications • Bachelor’s degree and two years of relevant experience.* • Knowledge of and experience with the Statewide Financial System (SFS) preferred.• Experience with Microsoft Office Suite strongly preferred.• Demonstrated ability to successfully collaborate with others, a genuine team player.• Excellent communication and customer service skills.•A satisfactory equivalent combination of appropriate experience and education as determined by the New York State Office of Employee Relations.*Substitutions: four years of specialized experience or associate’s degree and two years of specialized experience may substitute for bachelor’s degree; J.D. or master’s degree may substitute for one year of specialized experience; Ph.D. may substitute for two years of specialized experience.
Additional comments regarding the vacancy. Additional Comments The Office of Employee Relations does not discriminate on the basis of race, color, national origin, age, sexual orientation, religion, disability or other protected class status in the admission to, access to, or employment in their programs or activities.Reasonable accommodation will be provided upon requestNOTE ON TELECOMMUTING: The Office of Employee Relations/Labor Management Committees employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with The Office of Employee Relations/Labor Management Committees Telecommuting Program Guidelines.WORK HOURS AND TELECOMMUTING SCHEDULE WILL BE DISCUSSED AT TIME OF INTERVIEW.
Some positions may require additional credentials or a background check to verify your identity.
