First Columbia Community Managers - HOA Assistant Manager

Company : First Columbia Community Managers

Position Title : Property Management Receptionist

Location : Las Vegas

Hours : Part-Time

Pay : $15-$16.00

Account Manager : Jenelle Berrien

Job Summary :

The HOA Assistant Manager supports the Homeowners Association (HOA) Manager in the administration and operation of the community. This role involves a variety of responsibilities, including overseeing daily operations, managing resident inquiries, assisting with maintenance and compliance issues, and facilitating effective communication between the HOA board and residents.

Key Responsibilities :

• Administrative Support :

Assist the HOA Manager in daily administrative tasks, including managing correspondence, scheduling meetings, and preparing reports.

• Help maintain accurate records of all community documents, including meeting minutes, financial reports, and compliance documents.
• Resident Relations :

Serve as a primary point of contact for residents, addressing inquiries, concerns, and complaints promptly and professionally.

• Organize community events and activities to foster engagement and promote a sense of community among residents.
• Facilitate communication between residents and the company, ensuring that feedback and suggestions are documented and addressed.
• Compliance and Maintenance :

Assist in monitoring compliance with community rules and regulations, following up on violations as needed.

• Coordinate maintenance requests and ensure that they are addressed in a timely manner, working closely with vendors and contractors.
• Conduct regular inspections of the community to identify maintenance needs and compliance issues.
• Financial Management :

Assist in the collection of assessments and fees, ensuring accurate record-keeping and follow-up on delinquencies.

• Coordinate vendor work orders.
• Meeting Coordination :

Assist in planning and organizing meetings, including preparing agendas, distributing materials, and taking minutes.

• Ensure that all relevant information is communicated effectively to the board and residents.
• Project Management :

Support the HOA Manager in overseeing community improvement projects, ensuring that they are completed on time and within budget.

• Assist in vendor selection and management for landscaping, maintenance, and other services.

Salary : $15 - $16