Administrative Assistant to a HOA Portfolio Community Manager

Colonial Property Management is seeking an Administrative Assistant who can keep up with a fast-paced Portfolio Community (HOA) Manager. The role is built for a client focused, detail-oriented individual who thrives in a fast paced, dynamic working environment. This person should also be able to multitask effectively, prioritize time management, and excel with both written and verbal communication skills. This is a position with advancement opportunities and will be a good fit for a candidate seeking a long-term career.

Must be proficient in MS Office programs, VMS experience (a plus but not required), and have a positive, professional attitude and appearance.

Job Description:

• Customer service experience: including assisting customer walk-ins, taking telephone calls, e-mail and fax communications with homeowners and vendors, and de-escalation of client interaction when necessary. Knowledgeable, caring, individualized customer service.
• Prepare compliance logs for inspections and send letters once completed.
• Prepare and send mailings, such as agendas, newsletters and board packets.
• Scan, email, and upload documents as required.
• Work in tandem with Community Manager to do list and task assignment based on portfolio needs.

Requirements/ Qualifications:

• Strong organizational skills
• Detail oriented
• Task oriented
• Good time management
• Strong communication skills (both written and verbal)
• Problem solving
• Ability to multi-task
• Positive and professional attitude and appearance
• Ability to work well individually and as a team
• VMS experience (a plus but not required)
• Proficient in MS Office programs

Fringe Benefits:

401K with 3.5% Match, Medical, Dental, Vision, Supplemental Insurance offered, 10-12 Paid Holidays per Year, Paid Vacation and Sick Time.

HOA experience preferred but not required.

Salary between $39,520 - $43,000 (DOE)

Please forward your resume, salary requirements and references.

Job Type: Full-time

Pay: $39,520.00 - $43,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Ability to Commute:

• Las Vegas, NV 89123 (Preferred)

Ability to Relocate:

• Las Vegas, NV 89123: Relocate before starting work (Preferred)

Work Location: In person

Salary : $39,520 - $43,000