Operations Associate

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Operations Associate

Overview:

Empower Community School influences change in our community by forging collaboration between a diverse group of scholars, educators, families, and partners to educate the next generation of community leaders and advocates. Our personalized approach to learning supports the academic, social, and emotional development of each scholar and prepares them to excel in every endeavor with the courage and ability to advocate for themselves and the community.

Empower unapologetically believes:

• Every student can learn and grow in rigorous academic settings with the appropriate support.
• Schools are a place for equitable collaboration between educators, scholars, families, and the broader community.
• Empathy, interpersonal skills, and social-emotional development are the foundation of a positive culture.
• Technology can be an educational equalizer when used for personalized learning, content creation, and community connections.

We are seeking motivated, entrepreneurial individuals to join our founding team. Empower Community School Team members must be dedicated to the mission of the school, including our goal to support the academic, social, and emotional development of students. Ideal candidates will be self-motivated, innovative educators with a passion for student, adult, and community development.

Reports To: Director of Operations

Responsibilities:

• Assist in coordinating the onboarding process for new hires, ensuring all pre-employment paperwork is completed in a timely manner.
• Facilitate orientation sessions for new employees, ensuring they are introduced to company policies, culture, and procedures.
• Maintain accurate and up-to-date employee files and records (both physical and electronic).
• Ensure all HR-related documentation is compliant with legal and company standards.
• Assist in the organization and filing of HR documents, ensuring confidentiality and data security.
• Assist with day-to-day operations within the HR department, including data entry, scheduling meetings, and general administrative support
• Supports the day-to-day operations of the school, including transportation, food services, security, and other third-party contracts.
• Perform day-to-day accounting tasks, including accounts payable, accounts receivable, and payroll processing.
• Maintain accurate financial records and documentation in compliance with school policies and applicable laws and regulations.
• Facilitate purchasing and procurement processes by preparing purchase orders and ensuring proper documentation and authorization.
• Manage the school’s petty cash fund, ensuring proper usage and recording of transactions.
• Coordinate with vendors, suppliers, and banking institutions to ensure smooth financial operations.
• Provide secretarial support to the school administration, such as drafting and proofreading correspondence, managing schedules and appointments, coordinating meetings, and handling phone calls and emails.
• Maintain and update student and staff records in compliance with privacy laws and school procedures.
• Prepare reports and presentations using various software applications.
• Participate in regular professional development activities to stay updated on accounting principles, software, and administrative practices.
• Collaborate with other school staff members and contribute to a positive and supportive work environment.
• Perform other duties as assigned by the Director of Operations

Qualifications:

• BA/BS degree or graduate degree in Business, Accounting, or related field
• Experience managing and monitoring budgets of $1 million
• Experience with staffing processes and onboarding for new employees
• Knowledge of financial modeling
• Demonstrated ability to manage staff of 5 – 10 employees.
• Demonstrates good judgement, problem solving skills, and self-motivation
• Ability to work in an fast-paced, evolving environment

Additional Information:

As part of the application process at Empower Community School we ask all candidates to take several brief assessments after the submission of a resume. For the first assessment, you will click on this LINK. Please enter your contact information. Upon completion of the first assessment, you will receive a link for the second assessment at the provided email address. The link will come from noreply@predictiveindex.com.

In the first assessment,

• There are no right or wrong answers
• The assessment takes about 5 minutes to complete
• You should take on a laptop or desktop
• Make sure that you are in Google Chrome with a stable internet connection

Once you complete the first assessment, you will immediately receive a link to the 2nd assessment. Unlike the prior assessment, this is a timed test. Please consider the following

• There are 50 questions
• You will have 12 minutes to complete
• Questions will include three types of questions: numerical, verbal, and spatial-reasoning
• Please complete the assessment on a laptop or desktop
• Make sure that you are in Google Chrome with a stable internet connection
• Ensure that you are in a quiet place where you will not be distracted or disturbed
• Be in a competitive state of mind.

Equal Opportunity Employment

Empower Schools of Alabama considers applicants for all positions without regard to race, color, national origin, age, religion, sex, marital status, veteran or military status, the presence of a medical condition, disability, or any other legally protected status.

Non-Discrimination Statement

In its efforts to promote nondiscrimination and as required by law, Empower Schools of Alabama does not discriminate on the basis of race, religion, color, national origin, gender, sex, disability, age, or any other basis prohibited by law, in providing education services, activities, and programs.

Job Type: Full-time

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $40,000 - $50,000