Executive Assistant to CEO

Position Title: Executive Assistant to the CEO

Location: Centralia, WA.

Salary Range: $80,000 - $100,000

Benefits: Medical, Dental, Vision, & PTO

Company Overview: Emtech Engineering is dedicated to supporting robotics and automation R&D projects with high-quality hardware, testing, and technician services. We pride ourselves on fostering innovation across various industries in the Pacific Northwest and nationwide.

Mission: To simplify the development and installation process for each of our clients through our administrative, project management, and staffing services.

Position Summary: The Executive Assistant to the CEO will provide high-level administrative support, ensuring efficient operation of the executive office. This role involves managing the CEO's schedule, coordinating with internal and external stakeholders, and handling confidential information with discretion. The ideal candidate is proactive, organized, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities:

• Calendar and Schedule Management: Efficiently manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements. Prioritize and resolve scheduling conflicts as necessary.
• Communication Liaison: Serve as the primary point of contact between the CEO and internal/external stakeholders. Handle correspondence, draft emails, and facilitate communication on behalf of the CEO.
• Meeting Coordination: Organize and coordinate meetings, including preparing agendas, and compiling necessary materials. Ensure follow-up on action items.
• Travel Arrangements: Arrange complex travel itineraries, including flights, accommodations, and transportation. Prepare detailed travel plans and itineraries.
• Document Preparation: Draft, review, and edit reports, presentations, and other documents as required. Ensure accuracy and adherence to company standards.
• Confidentiality Management: Handle sensitive information with the utmost discretion and maintain confidentiality at all times.
• Project Support: Assist with special projects and initiatives as directed by the CEO, ensuring timely completion and alignment with company objectives.

Qualifications:

• Experience: Minimum of 7 years of experience as an executive assistant, preferably supporting C-level executives.
• Education: Bachelor's degree in Business Administration or a related field is preferred.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
• Communication Skills: Excellent verbal and written communication skills, with a keen attention to detail.
• Organizational Skills: Strong organizational and time-management abilities, with the capacity to manage multiple tasks and priorities effectively.
• Interpersonal Skills: Ability to build and maintain professional relationships with internal and external stakeholders.
• Problem-Solving: Demonstrated ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism.
• Confidentiality: Proven ability to handle confidential information with discretion.

Note: This job description is intended to provide a general overview of the position and does not encompass all responsibilities and qualifications required.

Job Type: Full-time

Pay: $80,000.00 - $100,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Education:

• Bachelor's (Preferred)

Experience:

• Executive Assistant: 7 years (Required)

Ability to Commute:

• Seattle, WA 98109 (Required)

Ability to Relocate:

• Seattle, WA 98109: Relocate before starting work (Required)

Work Location: In person

Salary : $80,000 - $100,000