Legal Administrative Assistant

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Job Summary

This position will support the Federal Energy Regulatory Commission (FERC) and Natural Gas Legal Support attorneys and analysts in the Office of General Counsel, Legal Department located in Charlotte, North Carolina and Washington, D.C. This position requires a minimum of two years legal secretarial or equivalent, transferrable administrative experience and will focus on assisting with varying FERC and Natural Gas legal matters, including those before FERC and varying state utility commissions, among other duties. Job duties and responsibilities include, but are not limited to the following:

Responsibilities

• Edit, using Word or other Microsoft products, and proofread varying correspondence and legal documents such as contracts, petitions, interventions, applications, testimony, discovery, transmittal letters and other regulatory-related documents, in an accurate, complete, and timely manner.
• Assist analysts and attorneys on review, proofreading, cite and quality checking documents before filing with FERC or other agencies, as needed.
• Make required filings with the FERC or other agencies, as needed.
• Screen and prioritize phone messages, email and other correspondence; respond to calls and email with little direction or supervision required.
• Maintain attorney calendars and track regulatory dockets deadlines using Outlook, Teams, and SharePoint; schedule appointments, internal/external meetings; make decisions on priorities and update calendars; arrange and coordinate all business travel, luncheons and/or dinner logistics.
• Develop and maintain Teams, SharePoint and SFTP sites or other electronic media and assist analysts and attorneys with development and maintenance of Teams, SharePoint sites or other electronic media, as needed.
• Respond to inquiries in a respectful and professional manner from officers, management, other employees and external sources regarding a variety of legal questions and other matters and determine what, how and to whom information is to be communicated with little direction or supervision required.
• Handle information of a highly confidential nature and maintain confidentiality.
• Serve as the process owner for matter management, hard-copy and electronic files, databases, document management systems, and specialized computer software systems.
• Performs routine administrative duties such as copying, scanning, filing, creating and maintaining files, and preparing mailings.
• Prepares all expense reports; handles logistics for retaining vendors for copying or scanning documents.
• Initiate and complete assigned projects as instructed, with accuracy, and with a sense of urgency.
• Interact and assist with outside counsel, external attorneys, administrative agencies, members of management, in-house attorneys, clients, and other team members in a respectful and professional manner.
• Assist attorneys and analysts with other related assignments.
  
  

Basic Qualifications

• High school diploma/GED AND two (2) years minimum of related work experience.
  
  

Desired Qualifications

• At least 5 or more years related experience as a legal secretary or legal assistant, in a law firm, in-house corporate legal department or executive level support.
• Proficiency with legal terminology
• Experience supporting three or more attorneys and/or paralegals or other non-attorney personnel.
• Associate’s or Bachelor’s Degree.
• Experience with a state regulatory commission or similar type governmental agency or body.
• Experience supporting a regulatory practice group.
• Regulated industry or utility experience.
• Working knowledge of computer applications such as Adobe Pro, Microsoft Teams, Outlook, Word, Excel, PowerPoint and other Microsoft products, SharePoint and performing internet research.
• Demonstrated clear, concise, and effective written and oral communications skills, including an emphasis on grammar and formatting.
• Must possess the ability to multitask and stay flexible in a fast-paced environment while working as part of a team with attorneys and non-attorneys.
• Demonstrated ability to prioritize, organize, and coordinate work while being proactive, taking initiative, and exhibiting sound judgment.
• Attention to detail, accuracy, and flexibility in handling multiple tasks, often under time constraints while taking direction from multiple regulatory attorneys, non-attorneys and clients.
• Demonstrated problem solving, decision making and analytical skills.
• Holds oneself accountable for complete, accurate, and timely work results, both independently and as part of a team.
• Exercise professional judgment, integrity, respect, and professionalism.
• North Carolina Notary Public.
  
  

Working Conditions

• 3 days per week onsite
• Hybrid mobility classification - work will be performed from both remote and onsite locations after the onboarding period. However, hybrid employees should live within a reasonable commute to the posted reporting location.
  
  

Travel Requirements

Not required

Relocation Assistance Provided (as applicable) No

Represented/Union Position No

Visa Sponsored Position No

Posting Expiration Date

Thursday, February 13, 2025

All job postings expire at 12:01 AM on the posting expiration date.

Please note that in order to be considered for this position, you must possess all of the basic/required qualifications.

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