What are the responsibilities and job description for the Administrative / Office Assistant position at Encore Solutions?
We are currently seeking an organized and proactive Administrative / Office Assistant to join our team and help ensure our office runs smoothly. This role is ideal for someone who thrives in a busy environment and enjoys assisting in various administrative tasks to keep operations running efficiently. As an Administrative / Office Assistant , you will be responsible for a wide range of administrative tasks, including managing schedules, handling communications, organizing files, and supporting day-to-day office operations. You will play a key role in maintaining a well-organized office and providing essential support to the team. Responsibilities : Manage and maintain office calendars, schedules, and appointments Answer phone calls, respond to emails, and handle general inquiries Organize and maintain physical and digital files, ensuring documents are easily accessible and properly filed Prepare and proofread correspondence, reports, and presentations Assist with meeting and event coordination, including booking rooms and preparing materials Order office supplies and maintain inventory levels Assist with travel arrangements, including booking flights, accommodations, and transportation Coordinate and manage office maintenance and office equipment Assist with payroll, invoicing, and other basic financial tasks as needed Support HR-related functions, such as onboarding new employees and maintaining employee records Perform other administrative duties as required to support the team and office operations Requirements : High school diploma or equivalent (Associate’s or Bachelor’s degree preferred) Strong organizational and time-management skills Excellent communication skills, both written and verbal Ability to multitask and handle a variety of tasks simultaneously Attention to detail and a high level of accuracy in all work Ability to maintain confidentiality and handle sensitive information with discretion A proactive and resourceful attitude, with a willingness to learn and contribute Ability to work both independently and as part of a team Benefits : Competitive salary and performance-based bonuses Health, dental, and vision insurance Opportunities for professional development and career growth A friendly and collaborative work environment Powered by JazzHR
