ADMIN ASSISTANT

Duties:

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Organizes work by reading and routing correspondence; collecting information; initiating telecommunications.
• Maintains department schedule by maintaining calendars for department personnel, arranging meetings, conferences, teleconferences, and travel.
• Completes requests by greeting students, staff, and guests, in person or on the telephone, answering or referring inquiries.
• Maintains student confidence and protects operations by keeping information confidential.
• Organizing and servicing meetings (producing agendas and taking minutes).
• Conduct searches to find needed information, using such sources as the Internet.
• Coordinate conferences and meetings.
• Learn to operate new office technologies as they are developed and implemented.
• Manage projects and contribute to committee and teamwork.
• Prepares reports by collecting information.
• Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
• Provide training and orientation to new staff.
• Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Keeps equipment operational by following manufacturer instructions and established procedures.
• Secures information by completing database backups.
• Provides historical reference by utilizing filing and retrieval systems.
• Maintains technical knowledge by attending educational workshops, reading secretarial publications.
• Contributes to team effort by accomplishing related results as needed.
• Assists with timecard management and submits within time frame allotted per center policy.
• Coordinates activities between departments.
• Assists with student pay and student clothing allotments as needed.
• Transports students as needed.
• Follows the CDSS plan and Standards of Conduct system daily.
• Maintains good housekeeping in all areas and complies with safety practices.
• Complies with all DOL guidelines, OFCCP regulations, Job Corps notices and bulletins, and Center policies and procedures.
• Models, mentors, monitors appropriate Career Success Standards.
• Helps students become more employable through continuous reinforcement.
• Participates in PRH mandated staff training. Failure to participate may result in disciplinary actions up to and including termination.
• Performs other duties as assigned within the individual’s scope and capabilities.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions.

Experience: One year experience required. Working knowledge of Microsoft Suite of Applications required.

Education: High School Diploma or GED equivalent. Associate's degree preferred.

Certificates, Licenses, Registrations: Valid State Drivers’ License.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand and walk; to reach with hands and arms and talk and listen. The employee is occasionally required to sit; to use hands to finger, handle, or feel; to taste and to smell. The employee must be able to occasionally lift and/or move up to 25 pounds. Specific vision capabilities required by this job include close vision, distance vision, and peripheral vision.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level can vary from moderate to loud.

Horizons Youth Services at Milwaukee Job Corps Center provides innovative, quality educational and job training programs to enable young adults to succeed in today's competitive job market and keep pace with the ever-changing dynamics and our worldwide economy.