What are the responsibilities and job description for the Scheduling Assistant position at Energy Diagnostics, Inc.?
Position Overview:Energy Diagnostics is seeking a highly organized Scheduling Assistant/Final Documentation Specialist to join our team. This full-time position is based in our Valparaiso office, Monday through Friday, from 8 AM to 4 PM. In this role you will collaborate with various departments to ensure the accurate scheduling of inspections and final documentation processes, playing a crucial role in ensuring our clients’ homes meet energy code compliance.
Your attention to detail, ability to maintain accurate records, and strong communication skills will be vital to your success. While experience in data entry and scheduling is beneficial, we value adaptability, a strong work ethic, and a willingness to learn above all. With comprehensive training and access to the necessary tools, this role provides excellent opportunities for professional growth within Energy Diagnostics.
Key Responsibilities:
- Scheduling & Outreach: Coordinate and schedule energy rating certifications for our team members and clients.
- Final Documentation: Ensure accurate data entry and compliance with program requirements.
- Routing Sheet Creation: Develop and maintain routing sheets to optimize scheduling efficiency.
- Client Follow-Ups: Communicate with clients to address inspection notes and resolve outstanding items.
- Maintain Accuracy & Professionalism: Ensure all scheduling and documentation processes meet company standards.
- Brand Ambassador: Represent Energy Diagnostics positively in all communications and interactions.
Qualifications:
- Strong attention to detail
- Ability to manage multiple tasks and adapt to shifting priorities.
- Excellent problem-solving and communication skills.
- Proficiency in Google Suite, particularly Google Calendar, is preferred.
Job Type: Full-time
Pay: From $42,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Vision insurance
Schedule:
- 8 hour shift
Work Location: In person
Salary : $42,000
