Administrative Assistant

The Administrative Assistant for Fleet Performance Assessment is responsible for providing support to ensure efficient operation of the office. This role supports managers and employees through a variety of tasks related to organization and communication. The selected candidate will be responsible for various clerical, administrative, and basic general duties including but not limited to data processing, record and file creation and maintenance, and administrative support for the team. Demonstrating sound internal and external customer service is critical to the role. Work is to be completed accurately, with high quality and timeliness, demonstrating the Energy Harbor Values and Behaviors.

 Principal Accountabilities 

• Manage and maintain calendars and schedule appointments as directed.
• Carry out administrative duties such as filing, typing, copying, binding, and scanning.
• Update and circulate contact lists and distribution lists.
• Produce and distribute correspondence memos, letters, faxes and forms.
• Purchase office supplies.
• Book travel arrangements
• Submit and reconcile expense reports. 
• Maintain and submit timesheets.
• Maintain supplies inventory, anticipate needed supplies, place orders for supplies, and verify receipt of supplies.
• Contribute to the department’s activities by accomplishing related assignments, as needed.
• Resolve administrative requests 
• Receive, sort and distribute the mail.
• Coordinate repairs to office equipment
• Greet and assist visitors to the office.
• Maintaining a safe work place for self and coworkers 
• Reviewing process and making suggestions for continuous improvement and efficiency 

Required Skills 

• High School Diploma or GED
• Three years of proven administrative assistant or support experience
• Strong verbal and written skills
• Ability to work with and maintain confidential information
• Advanced Proficiency with Microsoft Office software, including Word, Excel, Access, and PowerPoint
• Focusing on spreadsheet development.
• Demonstrable skill working with internal and external customers
• Possesses a questioning attitude to continue to learn, produce results, and strengthen existing relationships 
• Ability to work without direct supervision and produce quality work without error in a timely and efficient manner 
• Ability to manage and prioritize competing work requests and deadlines in a fast-paced environment 

Benefits, Compensation & Workforce Diversity 

At Energy Harbor, employees are key to our success. We depend on their talents to meet the challenges of our changing business environment. We are committed to rewarding individual and team efforts through our total rewards philosophy which includes competitive pay plus incentive compensation, 401(k) savings plan with matching employer contribution, a choice of medical, prescription drug, dental, vision, and life insurance programs, as well as skills development training with tuition reimbursement. Please visit our website at www.energyharbor.com to learn more about all of our employee rewards programs. Energy Harbor proudly supports workforce diversity. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with a disability. No recruiters or agencies without a previously signed contract. Unable to sponsor or transfer H-1B visas at this time. 

Safety 

Safety is a core value for Energy Harbor and is essential to all of our business activities. We ensure employees have the tools, information, and processes to perform their duties in a manner that assures safety for themselves, their co-workers, our customers and the public. Our goals are to provide a safe work environment, to maintain an accident-free, injury-free workplace, and to promote and maintain public safety. To meet these goals, we dedicate ourselves to achieving world-class safety standards.