Accounts Payable Specialist

ENERGY SYSTEMS GROUP^® is looking for an Accounts Payable Specialist to join our Accounting team at our Corporate Office located in Newburgh, Indiana. This position is on site.

The Accounts Payable Specialist is responsible for all accounting work associated with processing accounts payable, expense reporting, and sales/use tax submissions. This position is responsible for maintaining the vendor database, including tracking and reporting for 1099 purposes; processing of all invoices received for payment, including reviewing for accuracy and appropriate support and approvals; preparation of payments via disbursement checks, ACH transactions, and wire transfers; and monthly accounting reconciliation of all assigned general ledger accounts. Additionally, this position is responsible for the employee electronic expense report processing, oversite of employee receivables, preparation of all monthly/quarterly/annual sales and use tax returns, and coordination of reporting to internal and external auditors.

The essential functions of the position include:

• Responsible for all accounting work necessary to ensure accounts payable are processed in a timely and efficient manner
• Review all invoices and check requests for appropriate documentation and approval prior to payment
• Prioritize invoices according to cash discount potential and payment terms
• Respond to all vendor inquiries
• Ensure vouchers are coded to the correct general ledger and project codes, when required
• Prepare and process payments (checks, ACH, and wires)
• Maintain vendor records, including 1099 reporting information
• Prepare and reconcile annual 1099 reports
• Review and audit electronic expense reports
• Handle employee matters related to online expense reporting and employee receivables; troubleshoot employee problems and questions and also provide instructional training to new hires on the expense reporting system
• Tracking and reporting on business leases, including management of payment schedules, etc.
• Responsible for use tax accounting and submissions
• Reconcile general ledger accounts as assigned on a monthly basis
• Prepare documentation as requested in support of audit work for internal and external auditor, including sales and use tax audits

Your background includes:

• Associate’s Degree in related field or in lieu of a degree, comparable experience
• Two (2) to three (3) years’ related experience

A bonus to have:

• Bachelor’s degree in Accounting
• Experience with project-based/construction accounting

What we bring to you:

• Professional growth and development programs including tuition reimbursement
• Comprehensive health, dental, vision insurance plans and wellness plans for employee and your family
• Life insurance, short-term disability, long-term disability, and supplemental benefits
• 401(k) Savings Plan
• Nine Paid Holidays
• Paid Vacation and Personal/Sick Leave
• Paid Parental Leave for the birth, adoption, or placement of a child/children
• Highly competitive salaries and incentive structure

We want you to know:

ESG is an Equal Employment Opportunity/Affirmative Action Employer dedicated to diversity and inclusion in the workplace. We value talent and understand that our colleagues allow us the opportunity to deliver an exceptional customer experience. We achieve our goals through teamwork and conduct our business with integrity. Join our world-class team to provide safe, reliable innovative energy efficiency and infrastructure solutions for K-12 schools and universities to local, state and federal government agencies and more.

This contractor and subcontractor shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a), and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability.

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