What are the responsibilities and job description for the Sr Administrative Assistant position at Energy Transfer Family of Partnerships?
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Energy Transfer, recognized by Forbes as one of America's best large employers, is dedicated to responsibly and safely delivering America’s energy. We are driven to inspire our employees to create superior value for our customers, our investors, a sustainable future and giving back to the community where we have long-standing commitments to causes including MD Anderson Children’s Cancer Hospital, The Salvation Army, American Heart Association, Ronald McDonald House and many more.
We value all of our employees who make our growth and success possible. We are proud to offer industry leading compensation, comprehensive benefits, 401(k) match with additional profit sharing, PTO and abundant career opportunities.
Come join our award winning 11,000 strong organization as we fuel the world and each other!
Summary
Energy Transfer is currently seeking a dynamic, personable, and professional Senior Administrative Assistant. This position will report to the Assistant Controller of Crude Accounting. Additionally, the position will be responsible for supporting the Assistant Controller's management team of 5 direct reports which manages approximately 100 FTEs. The position is located in downtown Houston.
- Requires broad comprehensive experience and skills supporting large teams
- Knowledge of organization policies and practices
- Supports team strategic initiatives and projects
- Coordinates and arranges meetings, special project requests, luncheons, travel and celebratory departmental events
- Use standard software to prepare, documents (reports, graphic presentations, spreadsheets, internal/external correspondence, merge documents, tables, payment requests, expense reports, organization charts, etc.)
- Gathers information and prepares responses to action items.
- Reviews and proofreads documents to assure accuracy and conformance to company procedure before signature or release
- Manages confidential handling of personnel activities including tracking vacation, absences and timecards (ADP); maintains organizational chart and staffing count
- Coordinates all departmental organizational changes including processing paperwork for recruiting, new hires, terminations, transfers, etc.
- Tracks and maintains budget including contractor and other professional services expenditures
- Participates in and supports department in accomplishing special projects, company and department goals
- Manages office supplies needs
- Manages floorplan for approximately 80 staff in downtown offices.
- Coordinates office moves, system access and telephone changes which includes appropriate paperwork and forms
- Administers department affairs in Assistant Controller’s absence
Requirements:
Education and/or Experience, Knowledge, Skills & Abilities:
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below:
- HS Diploma or equivalent. Bachelor’s degree preferred
- 2 years administrative/office manager or relevant related experience, reporting to a department head or higher level, requiring regular exercise of initiative, attention to detail, use of personal judgment and discretion without immediate supervision
- Demonstrated proficiency with standard Microsoft products (PowerPoint, Excel, and Word) to create documents, graphic presentations, correspondence, merge documents, spreadsheets, appointment calendars and reports.
- Ability and willingness to convert to other company standard software as changes are made
- Working knowledge of IT hardware and software needs for the team
- Basic accounting capabilities
- SAP proficiency preferred
- E-mail and Internet proficiency
- Ability to prioritize tasks assigned by multiple sources
- Ability to schedule and plan complex arrangements for meetings, presentations, travel and other special projects
- Ability to accurately use mathematics for calculation of accounting forms, department reports and budget documentation
- Ability to organize and maintain files, records and documentation, including appointment calendar for the group
- Strong written and verbal communication skills
- Must be able to adapt well to rapidly changing priorities and responsibilities
- Fast-paced office environment
- Overtime required as necessary
Working Conditions:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
- Usually, normal office working conditions.
- Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
- Occasional overnight travel may be required.
