What are the responsibilities and job description for the Sr. Administrative Assistant position at LyondellBasell?
LyondellBasell
Basic Function
The Sr. Administrative Assistant supports the Digital and IT team in administrative activities including yet not limited to calendar management, mail, e-mail, and travel. This professional will prepare reports, respond to correspondence, coordinate meeting details, assist with candidate interview schedules, and provide presentation materials as requested, as well as coordinate and oversee domestic and international travel arrangements and expense reporting. Additional assignments will include data gathering, researching, purchase requisitions, and vendor payments.
A critical aspect of this role will be to maintain confidentiality with all daily activities and assignments and the ability to handle multiple tasks supporting a large size organization.
Roles & Responsibilities
- Professionally represent the Digital and IT organization to all internal and external stakeholders
- Maintain a favorable working relationship with all company employees to foster and promote a cooperative and harmonious working environment.
- Proactively manage requests and schedules to appropriately accommodate and prioritize meetings, conference calls and interviews
- Coordinate and manage domestic and international travel arrangements, prepare travel itineraries and prepare / submit expense reports
- Arrange for meeting rooms, prepare agendas and exercise judgment in taking initiative on pending action items
- Work with other assistants including but not limited to providing back up support as needed
- Observe safety and security procedures
- Be available outside regular business hours to provide support as needed
- Manage multiple calendars
- Coordinate internal and external meetings and conferences, including hotel and food service
- Provide purchasing support for both Pcard and requisitions
- Proficiency in using SAP to create purchase requisitions and make changes as requested.
- Able to manage & prioritize multiple projects at the same time.
Min. Qualifications
Competencies
Build PartnershipsDeliver ResultsDrive InnovationGrow CapabilitiesPromote InclusionMotivational / Cultural FitTechnical Skills
Must be at least 18 years of age and must be legally authorized to work in the United States (US) on a permanent basis without visa sponsorship.
LyondellBasell does not accept or retain unsolicited résumés or phone calls and / or respond to them or to any third party representing job seekers.
