What are the responsibilities and job description for the Supervisor - Accounts Payable position at Energy Transfer Family of Partnerships?
Summary:
Accounts Payable Disbursements Supervisor will be responsible for working with Accounts Payable Coordinators to ensure payment runs are disbursed timely to vendors.
Essential Duties and Responsibilities:
- Supervise accounts payable Disbursements coordinators in Dallas office, providing training and constructive feedback in order to optimize team and individual strengths and results.
- Ensure wires, ACH, manual checks, special checks, drafts and automated payment runs are processed daily.
- Works closely with AP, Treasury, Tax department, HR and other business owners.
- Assists in ensuring enough liquidity is available to cover the company's financial obligations.
- Coordinate accounts payable payment runs within a high volume, high paced environment with strict designated daily and monthly deadlines by working effectively with multiple individuals and departments in a highly tactful yet precise and professional manner.
- Exercise judgment in evaluating customer service inquiry tickets submitted for resolution. This ability would include discrepancy, identification, determination and implementation of corrective action to resolve customer inquiries effectively and efficiently to the customer’s satisfaction.
- Organize and prioritize work using knowledge of current office technology and business methods, personal computer and mainframe applications.
- Problem solving with ability to recognize issues and deal with them directly
- Effectively portray outstanding customer service for Energy Transfer, through courteous and effective oral and written communications skills.
- Perform special projects as needed and directed by Manager – Accounts Payable.
- Take lead on training new staff on Open Text, SAP, (and other system), A/P procedures, company policies and, ServiceNow inquiry ticketing system.
- Work closely with Manager – Accounts Payable to identify training opportunities for staff.
- Ensure that all appropriate SOX controls are 100% compliant at any point in time.
- Assists with audit inquiries and responses where appropriate.
- Handles all phone calls and correspondences related to disbursements.
- Performs other duties as assigned.
- Develop suggestions for department, processes and standards improvements.
Requirements:
Education and/or Experience, Knowledge, Skills & Abilities:
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below:
- 8 years Accounts Payable experience
- Bachelor’s degree or equivalent work experience
- 2 years energy industry experience preferred
- Prior Supervisory experience with processing, disbursements, and customer service teams
- SAP required
- PDI Financial Suite experience preferred
- Electronic Workflow experience preferred
- Concur system knowledge helpful
- Inquiry Ticketing system knowledge helpful
- Customer Service skills and knowledge
- Solid time management skills; ability to handle multiple projects, meet deadlines and function independently and efficiently in a fast paced environment
- Strong attention to detail
- Problem solving with ability to recognize issues and deal with them directly
- Personable, positive and enthusiastic attitude with capability to deal effectively with people
- Ability to communicate clearly, verbally and written
- Strong presentation and public speaking skills
- Excellent organization skills and work habits
- Sense of initiative with desire to become truly involved in the business
- Flexibility with ability to work in a team setting supporting several people
- 1099 reporting.
Software Knowledge:
- Microsoft Office applications.
- SAP knowledge required.
Preferred Qualifications:
- PDI Financial Suite Preferred
Working Conditions:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
- Usually, normal office working conditions.
- Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
- Occasional overnight travel may be required.
- Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.
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