What are the responsibilities and job description for the Executive Assistant to CEO position at Engel & Völkers Baton Rouge?
About the Role:
We are looking for a sharp, proactive, and highly organized Executive Assistant to support the Broker/Owner of Engel & Völkers Baton Rouge. This role is for someone who thrives behind the scenes, loves checklists and systems, and takes pride in making sure nothing falls through the cracks.
You will help a visionary leader stay focused, organized, and on task—both in business and life—by handling logistics, organization, documents, communication, and follow-up. You’ll bring calm to the chaos, and be trusted with sensitive information and high-level access.
Key Responsibilities:
- Manage the broker’s calendar and task list
- Prepare documents, organize digital files, and track deadlines
- Assist with time-sensitive filings and personal admin (including accounting, tax & legal paperwork)
- Prioritize emails, organize inboxes, and manage follow-ups
- Coordinate meetings, prep agendas, and keep the team aligned
- Light CRM or spreadsheet entry as needed
- Maintain confidentiality and manage up with confidence
What We’re Looking For:
- Strong organizational and communication skills
- Emotionally intelligent and grounded
- High attention to detail
- Self-starter who can work independently
- Comfortable with Google Workspace (Docs, Sheets, Calendar)
- Bonus if you’ve supported executives or worked in real estate before
Schedule:
- 15–20 hours per week
- Flexible hours, but must be available to work in-office 2–3 days per week
- Occasional remote work available after onboarding
Required Qualifications:
- Minimum 2 years experience supporting a business owner, executive, or team leader
- Strong proficiency in Google Workspace (Docs, Sheets, Calendar, Gmail)
- Highly organized, reliable, and detail-oriented
- Proven ability to manage deadlines, follow through, and anticipate needs
- Comfortable with sensitive information and maintaining strict confidentiality
- Able to work in-office in Baton Rouge 2–3 days per week
- Excellent written and verbal communication skills
- Self-motivated with the ability to stay on task without constant supervision
- Calm, emotionally intelligent, and solution-oriented personality
Preferred (But Not Required):
- Prior experience in real estate or a fast-paced service-based industry
- Familiarity with Canva, Trello, or CRM tools
- Experience helping with taxes, legal paperwork, or document organization
- Someone who has worked directly with a visionary-type leader or entrepreneur
Why This Matters:
You won’t just be “checking boxes”—you’ll be helping a high-level leader reclaim time, clarity, and peace. You’ll help protect her energy so she can lead her team, grow the business, and take care of what matters.
To Apply:
Send your resume and a short message explaining why you’re the right person for this role. Bonus if you include one time you helped someone stay on track when everything was chaotic.
Job Types: Part-time, Contract
Pay: $20.00 - $25.00 per hour
Expected hours: 20 per week
Education:
- Bachelor's (Preferred)
Experience:
- CEO Support: 2 years (Required)
- Google Suite: 2 years (Preferred)
- Attention to detail: 2 years (Required)
- Organizational management: 2 years (Required)
- Management: 2 years (Required)
Ability to Commute:
- Baton Rouge, LA 70836 (Required)
Ability to Relocate:
- Baton Rouge, LA 70836: Relocate before starting work (Preferred)
Work Location: Hybrid remote in Baton Rouge, LA 70836
Salary : $20 - $25
