Part time Marketing Coordinator

Marketing Advisor Concierge Job Description

Reports to Ownership Team and Broker:

The Marketing Advisor Concierge ensures proper flow of office procedures and supports our Real Estate Advisors, Broker, and Management by carrying out common office duties. A priority is to maintain a positive, friendly, and professional company image by acting as the first line of contact and support to visitors, customers, and vendors in person, online, and via telephone. Duties and Responsibilities of the Advisor Concierge:

General Office Support

• Consistently create a welcome environment and positive culture within the shop.
• Greet advisors and visitors as they come into the shop.
• Plan for weekly sales meeting, provide refreshments if needed, and prepare agenda with ownership team and Broker.
• Provide on-going training on E&V tools & technology by arranging virtual or lunch-and-learns training sessions with relevant topics.
• Organize, manage and host company or other special events.
• Assist advisors with set-up of the conference room for client meetings.
• Answer phones, distribute mail and be responsible for opening and closing the office daily.
• Manage procurement of office supplies and office vendor services, like janitorial or copier services, as needed.
• Keep all areas in the office clean, orderly, and always presentable: kitchens, restrooms, conference rooms, and waiting areas.
• Provide general office support to advisors, such as printing flyers, preparing open house materials, greeting clients, etc.
• Provide administrative support for and fulfill other duties assigned by EVGG leadership.

New-Agent Onboarding

• Order credentials and set-up new advisors with their E&V email account, email signature, mobile phone email and business cards.
• Follow and complete onboarding checklist.
• Set up and train new advisors on all E&V tools & technology.
• Work together with marketing department to schedule new advisor social media and press-release welcome announcements.
• Set-up new advisors in Profit Power and collect all required advisor paperwork, e.g., ICA, direct deposit form, W-9, proof of insurance, etc.

Marketing

• Assist with advisor social media pages, creating content and posting to shop platforms.
• Upload new listings to shopTV and assist in shop website maintenance.
• Create window exposes, property exposes, and send exposes to feeder markets for window exposure.
• Assist advisors with pre-list marketing strategies.
• Distribute listings to marketing team and OAs for cross-selling opportunities on social media.
• Distribute quarterly magazine publication to local vendors

Interns

• Supervise and train shop interns in E&V responsibilities and Internship Training Program requirements.
• Assist ownership team in ensuring Internship Program requirements are satisfied for each intern and complete Internship Program reviews when requested.
• Assist interns in finding living accommodations, opening a bank account, getting a social security card, using public transportation, orienting to the area, etc.
• Help provide cultural experiences and include interns in shop or company events, trainings and staff or advisor holiday events, if possible.

Qualifications and Skill

The ideal candidate will be a self-motivated and very dynamic team player with effective communication skills and a great emphasis on servicing our advisors and clients. Experience working in the real estate industry is a plus. Demonstrating a willingness and ability to collaborate with other members of the Advisor Concierge team is a must.

The following skills and qualifications are preferred: prior office management experience; strong attention to detail; ability to work without supervision; excellent time management skills; exceptional communication and customer service skills; technical skills, including proficiency with Microsoft office programs and Google G Suite products and social media platforms; strong prioritization and organization skills; ability to maintain confidential information; strong record-keeping skills; and effective presentation skills, including welcoming guests to events.

This role has the potential to develop into full time.

Job Type: Full-time

Pay: $25.00 per hour

Expected hours: No less than 24 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 4 hour shift

Work Location: In person

Salary : $25