What are the responsibilities and job description for the Administrative Assistant IV position at ENGIE North America Inc.?

What You Can Expect

As an Administrative Assistant for the ENGIE B2B Supply business, you will provide administrative support for the Chief Executive Officer (CEO), Chief Operating Officer (COO), Vice Presidents. Specifically, the role includes expense, travel, and organization assignments in support of the above listed leaders.

Perform complex and confidential administrative tasks, including those that are sensitive and confidential in nature
Coordinate calendars, reserve meeting space and set up meetings involving ENGIE Resources staff, other ENGIE employees, and external business partners
Organize and coordinate the facilitation of internal VIP visits from Global Business Unit leadership and North America Executive Committee members
Organize staff meetings, ad-hoc office events and employee offsite
Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
Support field travel for the CEO, COO and Vice Presidents, including conferences, meetings with clients, etc.
Coordinate document and contract signatures with local business administrators, distribute mail, and assist with outgoing mail and FedEx
Prepare internal and external correspondence using professional writing skills
Prepare, update, and distribute :

Group organization chart

Slide decks for board meetings, all-hands presentations

Serve as point of contact for :

New office equipment and software

Office moves and help organize the sales & marketing teams seating arrangements for in-office staff for hybrid work schedules

Coordinate with Accounting and Procurement departments to ensure on-time and accurate payment of vendor invoices

Use COUPA to validate invoices against purchase orders

Use COUPA to anticipate purchase order expiration and create new purchase orders or modify existing purchase orders as may be appropriate

Assist other ENGIE Energy Marketing North America (EEMNA) staff in the use of COUPA for setting up purchase orders and tracking expenditures

Assist in manually submitting invoices to COUPA for certain vendors

What You'll Bring

A minimum of a High School degree required

A minimum of five (5) years of previous administrative experience with a minimum of two (2) years of experience supporting executive level leadership

Expert in Microsoft Office (Outlook, Word, Excel, and PowerPoint)

Experience with spend management

Excellent organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

Proven ability to handle confidential information with discretion be adaptable to various competing demands, and demonstrated the highest level of customer service and response

Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment

Experience in reviewing contracts, working with vendors and coordinating with Legal support

Experience in collaboratively developing and implementing administrative work flows and processes

Must have the ability to think analytically, present ideas professionally, and work in project teams

Proactively collaborate within and across business units

Maintain forward progress on multiple work streams and adapt to changing priorities

A high degree of proficiency with Microsoft Outlook, Excel, Word and PowerPoint

Experience with spend management platforms such as Concur and Coupa is necessary

You should have experience with Microsoft programs including calendars, excel, and PowerPoint

You will be detail oriented, able to work with confidential information, and take initiative and anticipate the needs of the leadership

Additional Details

This role is eligible for our hybrid work policy; Minimum 3 days working in the office

Must be willing and able to comply with all ENGIE ethics and safety policies

Compensation

Salary Range : $55,300 - $84,755 USD annually

This represents the average expected pay range for a qualified candidate.

Actual offered salary may depend on geography, experience, industry knowledge, education, internal pay alignment, or other bona fide factors.

ENGIE complies with all federal, state, and local minimum wage laws. Actual salary offered may vary depending on geography, experience, education, internal pay alignment, or other bona fide factors.

In addition to base pay, this position is eligible for a competitive bonus / incentive plan.

Your Talent Acquisition Partner can share more specific information regarding the benefits or the salary for the position based on the work location

At ENGIE, we take your well-being seriously. Our comprehensive benefits package includes options for medical, dental, vision, life insurance, employer-paid short-term and long-term disability insurance, ESPP, generous paid time off including wellness days, holidays and leave programs. We also help you plan for retirement by offering a 401(k) Retirement Savings Plan with a company match. But that's not all - we're dedicated to the health and happiness of your entire family, offering supplemental benefits for full time employees that enhance emotional and physical well-being through all stages of life from family forming to caregiver benefits. Explore our benefits package to see how we can support you. Learn more .

Why ENGIE?

ENGIE North America isn't just participating in the Zero-Carbon Transition, we're leading it! Join us as we develop energy that is renewable, efficient, and accessible to everyone.

At ENGIE, our goal is to support, promote, and thrive on diversity, equity, and inclusion. We do so for the benefit of our employees, customers, products and services, and community. ENGIE is proud to be an equal opportunity workplace, and we are firmly committed to creating an equitable and inclusive environment for all employees.

We are committed to providing employees with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

If you need assistance with this application or a reasonable accommodation due to a disability, you may contact us at ENGIENA-ENGIEHR@engie.com. This email address is reserved for individuals with disabilities in need of assistance and is not a means of inquiry regarding positions or application status.

We are unable to sponsor or take over sponsorship of an employment visa for this role at any time.

The safety of our employees is our number one priority. All employees at ENGIE have both a duty and the authority to STOP WORK if unsafe acts are observed.

Salary : $55,300 - $84,755

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Administrative Assistant IV

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