Administrative Assistant IV - College and Career Readiness

Job Title:  Administrative Assistant IV 

Wage/Hour Status:  Nonexempt

Reports to: Department Administrator – College and Career Readiness

Division/Department: Superintendent

Pay Group:  S35  Salary Plan

Primary Purpose:  Serve as Administrative Assistant to the Department Administrator and provide support and training to district staff.

Qualifications

Education/Certification/Experience:

High school diploma from an accredited high school or High School Equivalent.

Seven years of full-time, wage-earning general clerical, secretarial, or administrative support experience.

Type 55 net words per minute with no more than ten errors verified by the appropriate Texas Workforce Commission or TDCJ typing test preferred.

This position requires personal technology that will enable the completion of job duties and responsibilities when working remotely.

This position requires travel.

Special Knowledge/Skills:

Excellent oral and written communication skills with the ability to convey ideas and instructions clearly and concisely.

Skill to interpret and apply rules, regulations, policies, and procedures.

Knowledge of school district organization, operations, and policies.

Skill in the use of computers and peripheral equipment.

Proficiency in the use of Microsoft Office Suite to include Word, Excel, PowerPoint, and Outlook to develop, organize, and maintain data, calendars, and correspondence.

Ability to provide guidance and assistance to others.

Major Responsibilities and Duties:

1. Provide training, support, and guidance to campus administrative support staff. 

1. Respond to inquiries regarding regulations, policies, and procedures. 

1. Coordinate meetings, activities, conferences, and trainings, and prepare related materials and attendance records. 

1. Manage and maintain schedules and travel arrangements and prepare and audit travel vouchers. 

1. Compile and edit data. Prepare, edit, and distribute correspondence, reports, studies, forms and documents. 
2. Maintain and update files for college and university contracts, purchasing, billing, and correspondence.
3. Serve as point of contact for guidance and assistance related to postsecondary; receive and process purchase requests and facilitate the approval process; and provide assistance in maintaining postsecondary budgets.
4. Prepare and process requisitions and reconcile discrepancies in department budget.
5. Audit and reconcile postsecondary registration, tuition and fee and other billing data. 

1. Perform other duties as assigned.

Policy, reports, and Law:

1. Maintain confidentiality in handling sensitive information received in the performance of the job duties. 

1. Perform duties in a professional manner through daily, punctual attendance at locations of work assignment. 

1. Follow Windham School District policies and procedures in completing assigned job duties. 

1. Execute duties in a professional, ethical and responsible manner as defined in 19 TAC Chapter 247, Code of Ethics and Standard Practices for Texas Educators.

Supervisor Responsibilities:  None

Working Conditions

Additional Requirements With or Without Reasonable Accommodation

Mental Demands:

Ability to communicate (verbal and written), ability to instruct, ability to speak, ability to reason, ability to compile data, ability to interpret policy, ability to interpret procedures and data, ability to concentrate, ability to memorize, ability to alphabetize, ability to understand verbal and written instructions, ability to organize, ability to analyze, ability to maintain emotional control, ability to maintain confidentiality, ability to work with frequent interruptions.

Physical Demands:

Ability to perform full duties of position, lift and carry up to 30 pounds, walking, sitting, standing, climbing stairs and ramps, kneeling, stooping, reaching, hearing (with aid), visual acuity, speaking, travel by car, van, or airplane, driving of car/van, distinguishing colors, occasional prolonged and irregular work hours.

Environmental Demands: 

Work inside and outside, noise, radiant/electrical energy, work alone, work with others, around machines with moving parts and objects, possible exposure to microwaves in use, exposure to hot and cold temperatures, exposure to dust and cleaning chemicals.

**The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Salary : $47,676