What are the responsibilities and job description for the Document Controls Analyst, Senior (Grid Scale Renewables) position at ENGIE North America Inc.?
What You Can Expect
The Document Controls Analyst, Senior will be responsible for establishing and administering standard protocols, systems, tools, and processes used to organize and categorize all documents generated throughout the full life cycle of each project, including operations (technical and administrative documentation). This position will also work to establish and maintain document management processes across the organization, such as policies, matrices, standard operating procedures (SOPs), and other documents related to business needs.
The Senior Document Systems Analyst will oversee the establishment and maintenance of all external data rooms, internal libraries, and document archives. They will categorize and ingest all project documents obtained when the business unit acquires projects. Additionally, this position will ensure seamless integration and exchange of information between existing and new business operating systems that depend on the information contained within project and organization documents (e.g., Radian, Procore, and SharePoint sites).
Every day in this role, you will demonstrate core competencies such as customer service, effective communication, teamwork/collaboration, problem-solving, initiative, accountability, and adaptability.
Salary Range: $74,500 – $114,195 USD annually
This represents the average expected pay range for a qualified candidate.
ENGIE complies with all federal, state, and local minimum wage laws. Actual salary offered may vary depending on geography, experience, education, internal pay alignment, or other bona fide factors.
In addition to base pay, this position is eligible for a competitive bonus / incentive plan.
Your Talent Acquisition Partner can share more specific information regarding the benefits or the salary for the position based on the work location.
At ENGIE, we take your well-being seriously. Our comprehensive benefits package includes options for medical, dental, vision, life insurance, employer-paid short-term and long-term disability insurance, ESPP, generous paid time off including wellness days, holidays and leave programs. We also help you plan for retirement by offering a 401(k) Retirement Savings Plan with a company match. But that's not all – we're dedicated to the health and happiness of your entire family, offering supplemental benefits for full time employees that enhance emotional and physical well-being through all stages of life from family forming to caregiver benefits. Explore our benefits package to see how we can support you. Learn more .
Why ENGIE?
ENGIE North America isn’t just participating in the Zero-Carbon Transition, we’re leading it! Join us as we develop energy that is renewable, efficient, and accessible to everyone.
At ENGIE, our goal is to support, promote, and thrive on diversity, equity, and inclusion. We do so for the benefit of our employees, customers, products and services, and community. ENGIE is proud to be an equal opportunity workplace, and we are firmly committed to creating an equitable and inclusive environment for all employees.
We are committed to providing employees with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.
If you need assistance with this application or a reasonable accommodation due to a disability, you may contact us at ENGIENA-ENGIEHR@ENGIE.com. This email address is reserved for individuals with disabilities in need of assistance and is not a means of inquiry regarding positions or application status.
We are unable to sponsor or take over sponsorship of an employment visa for this role at any time.
The safety of our employees is our number one priority. All employees at ENGIE have both a duty and the authority to STOP WORK if unsafe acts are observed.
The Document Controls Analyst, Senior will be responsible for establishing and administering standard protocols, systems, tools, and processes used to organize and categorize all documents generated throughout the full life cycle of each project, including operations (technical and administrative documentation). This position will also work to establish and maintain document management processes across the organization, such as policies, matrices, standard operating procedures (SOPs), and other documents related to business needs.
The Senior Document Systems Analyst will oversee the establishment and maintenance of all external data rooms, internal libraries, and document archives. They will categorize and ingest all project documents obtained when the business unit acquires projects. Additionally, this position will ensure seamless integration and exchange of information between existing and new business operating systems that depend on the information contained within project and organization documents (e.g., Radian, Procore, and SharePoint sites).
Every day in this role, you will demonstrate core competencies such as customer service, effective communication, teamwork/collaboration, problem-solving, initiative, accountability, and adaptability.
- Maintain the day-to-day organization, integrity, and upkeep of ENGIE’s document management system, ensuring strict control over naming conventions, document numbering, file hierarchy, and version control, while preventing duplicate folders and files from entering the system, as well as outdated revisions
- Contribute to the creation of technical documents and manuals, reviewing and authorizing them for internal or external use
- Establish, maintain, and control technical and administrative documentation (drawings, contracts, specifications, policies, SOPs, etc.) within the document management system
- Ensure project document control standards by periodically auditing existing document management systems and procedures, and suggest improvements to enhance productive and efficient searches for the latest versions and accurate information
- Formally document and routinely communicate digital documentation protocols, standards, and “tricks and tips” to internal and external stakeholders
- Conduct training for new personnel and provide update training when portfolio-wide enhancements are implemented
- Minimum High School diploma/GED or Associate’s degree with a minimum of five (5) years’ experience as Engineering Document Controller specifically with Engineering and Construction documents, technical specifications, and drawings
- Familiarity with ISO 9001, Continuous Improvement, Lean Manufacturing, and Six Sigma methodology, and understanding of technical terminology
- Experience using and managing various DMS platforms such as SharePoint, Documentum, OpenText, Citrix Files/ShareFile, Firmex, Dropbox, Box, OneDrive, Microsoft Office applications, or other similar systems
- Advanced analytical skills to troubleshoot and resolve document management issues, as well as improve document management processes
- Experience in training staff on document management systems and best practices, along with proficiency in creating clear and concise documentation for processes and procedures
- Capable of managing multiple document-related projects simultaneously, ensuring timely completion, with super-user level of Teams/SharePoint & advanced level of Excel and SmartSheets proficiencies
- Self-motivated, detail-oriented individual who thrives in a collaborative team environment with the ability to build strong relationships with both internal and external stakeholders
- This role is eligible for our hybrid work policy
- Must be available to travel domestically up to 25% of the time and with the need for some overnight trips
- Must be willing and able to comply with all ENGIE ethics and safety policies
Salary Range: $74,500 – $114,195 USD annually
This represents the average expected pay range for a qualified candidate.
ENGIE complies with all federal, state, and local minimum wage laws. Actual salary offered may vary depending on geography, experience, education, internal pay alignment, or other bona fide factors.
In addition to base pay, this position is eligible for a competitive bonus / incentive plan.
Your Talent Acquisition Partner can share more specific information regarding the benefits or the salary for the position based on the work location.
At ENGIE, we take your well-being seriously. Our comprehensive benefits package includes options for medical, dental, vision, life insurance, employer-paid short-term and long-term disability insurance, ESPP, generous paid time off including wellness days, holidays and leave programs. We also help you plan for retirement by offering a 401(k) Retirement Savings Plan with a company match. But that's not all – we're dedicated to the health and happiness of your entire family, offering supplemental benefits for full time employees that enhance emotional and physical well-being through all stages of life from family forming to caregiver benefits. Explore our benefits package to see how we can support you. Learn more .
Why ENGIE?
ENGIE North America isn’t just participating in the Zero-Carbon Transition, we’re leading it! Join us as we develop energy that is renewable, efficient, and accessible to everyone.
At ENGIE, our goal is to support, promote, and thrive on diversity, equity, and inclusion. We do so for the benefit of our employees, customers, products and services, and community. ENGIE is proud to be an equal opportunity workplace, and we are firmly committed to creating an equitable and inclusive environment for all employees.
We are committed to providing employees with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.
If you need assistance with this application or a reasonable accommodation due to a disability, you may contact us at ENGIENA-ENGIEHR@ENGIE.com. This email address is reserved for individuals with disabilities in need of assistance and is not a means of inquiry regarding positions or application status.
We are unable to sponsor or take over sponsorship of an employment visa for this role at any time.
The safety of our employees is our number one priority. All employees at ENGIE have both a duty and the authority to STOP WORK if unsafe acts are observed.
Salary : $74,500 - $114,195
