What are the responsibilities and job description for the Administrative Assistant Purchasing Dept. FT Days position at Englewood Health?
GENERAL SUMMARY
Performs secretarial and administrative clerical duties within the department. Exemplifies services excellence on dealings with patients, co-workers, physician / nursing staff and the public.
Department : Purchasing
Location : Englewood Cliffs, NJ
Shift : 8 Hours
Hours : Mon-Fri : 8am-4pm
PRINCIPAL DUTIES & RESPONSIBILIES
- Performs all administrative assistant duties for the Director of Materials Management and Support Services.
- Types minutes of all committee meetings, agendas, memos as assigned, routine forms and policies and procedures.
- Arranges committee meetings, appointments and maintains up to the date calendar of the same.
- Open, sorts and distributes mail.
- Performs administrative duties, answer telephone courteously and efficiently using service excellence telephone etiquette and redirects calls to appropriate recipients.
- Greet vendor representatives and schedules appointments as requested.
- Orders supplies for department.
- Calculates payroll hours for all employees; maintains records of time off schedules and update Kronos.
- Maintains files for all rebates in the department.
- Maintains files for all recalls.
- Arrange off-site storage of older department files.
- Demonstrates service excellence standards in his / her daily interaction.
- Performs other duties as required or directed by the Director of Materials and Support Services.
KNOWLEDGE, SKILLS & ABILITIES REQUIRED
gain understanding of department / unit polices procedures and operations in order to assume
noncomplex administrative duties such as coordinating meeting and conference, and answering
non-routine questions from callers and visitors.
details and resolve workflow problems.
internal callers and visitors, and a limited number of external contacts.
when filing, typing and proofing materials.
