What are the responsibilities and job description for the Administrative Assistant Purchasing Dept. FT Days position at Englewood Hospital?
**GENERAL SUMMARY**
Performs secretarial and administrative clerical duties within the department. Exemplifies services excellence on dealings with patients, co-workers, physician/nursing staff and the public.
noncomplex administrative duties such as coordinating meeting and conference, and answering
non-routine questions from callers and visitors.
Performs secretarial and administrative clerical duties within the department. Exemplifies services excellence on dealings with patients, co-workers, physician/nursing staff and the public.
- Department:** Purchasing
- Location** : Englewood Cliffs, NJ
- Shift:** 8 Hours
- Hours:** Mon-Fri: 8am-4pm
- Performs all administrative assistant duties for the Director of Materials Management and Support Services.
- Types minutes of all committee meetings, agendas, memos as assigned, routine forms and policies and procedures.
- Arranges committee meetings, appointments and maintains up to the date calendar of the same.
- Open, sorts and distributes mail.
- Performs administrative duties, answer telephone courteously and efficiently using service excellence telephone etiquette and redirects calls to appropriate recipients.
- Greet vendor representatives and schedules appointments as requested.
- Orders supplies for department.
- Calculates payroll hours for all employees; maintains records of time off schedules and update Kronos.
- Maintains files for all rebates in the department.
- Maintains files for all recalls.
- Arrange off-site storage of older department files.
- Demonstrates service excellence standards in his/her daily interaction.
- Performs other duties as required or directed by the Director of Materials and Support Services.
- High School diploma or high school equivalency diploma.
- **Intermediate knowledge of Microsoft Office programs and Excel.**
- **Extremely organized, punctual, excllent communication skills, ability to multi-task**
- Ability to type forms, correspondence, reports, tables, etc from rough draft or dictation at a level normally required through completion of up to one-year course work in touch-typing.
- Ability to proof-read and edit non-routine correspondence, tables, forms for punctuation, spelling, grammar and typographical errors as well as draft routine correspondence; to perform non-complex arithmetic calculations when ordering supplies. Maintains records and filing systems at level normally acquired through completion of high school.
- Approximately 6-12 months progressively more responsible related work experience necessary to
noncomplex administrative duties such as coordinating meeting and conference, and answering
non-routine questions from callers and visitors.
- Analytical skills necessary in order to handle non-routine, moderately complex administrative
- Interpersonal skills necessary in order to deal effectively and courteously with a diverse group of
- Ability to concentrate and pay close attention close attention to detail for up 50% of work time
- Ability to distribute department mail and other materials in a timely and organized manner.
