What are the responsibilities and job description for the Project Administrator position at Engtal?
The project administrator is responsible for managing the administrative aspects of a project, including scheduling meetings, documenting decisions, maintaining project files, tracking progress, ensuring compliance with policies, and coordinating communication between team members, essentially acting as the organizational backbone for the project under the guidance of a project manager; their primary focus is on keeping the project running smoothly by handling administrative tasks and ensuring proper documentation is kept up-to-date.
Key responsibilities of a project administrator may include:
- Project planning and scheduling:
- Creating project timelines, setting milestones, and managing calendars to ensure deadlines are met.
- Meeting coordination:
- Scheduling, preparing agendas, taking minutes, and distributing action items from project meetings.
- Documentation management:
- Maintaining project documentation including project plans, risk assessments, status reports, and change orders.
- Communication management:
- Facilitating communication between project team members, stakeholders, and clients through email, reports, and other channels.
- Budget tracking:
- Monitoring project expenditures against the budget and identifying potential cost issues
- Risk management:
- Identifying potential project risks, developing mitigation strategies, and tracking their progress
- Quality control:
- Ensuring project deliverables meet quality standards and compliance requirements
- Reporting:
- Preparing regular project status reports for stakeholders, highlighting key metrics and progress updates
- Administrative support:
- Managing project files, handling administrative tasks like expense reports, and ordering supplies
Required skills for a project administrator:
- Strong organizational skills: Ability to manage multiple tasks, prioritize effectively, and maintain detailed records
- Excellent communication skills: Clear and concise communication both verbally and in writing to effectively collaborate with diverse teams
- Proficiency in project management tools: Familiarity with software like Microsoft Project, Asana, or similar platforms for project planning and tracking
- Attention to detail: Ability to identify and address errors in documentation and data
- Problem-solving skills: Identifying and resolving project issues proactively
- Adaptability: Flexibility to adjust to changing project needs and priorities
Salary : $75,000 - $120,000
