What are the responsibilities and job description for the Special Assistant to the Library CEO position at Enoch Pratt Free Library?
The Enoch Pratt Library has an immediate opening for a Special Assistant to the CEO. The Special Assistant will need to be able to organize and multitask; maintain effective working relationships with staff and other employees; and communicate effectively with staff, management and other stakeholders. Work is performed on-site and full-time, with some occasional travel.
This position reports to the CEO, and may require work on evenings and Saturdays.
Department: Executive Office
Location: 400 Cathedral Street Baltimore, MD 21201
Salary: $55,052 to $66,838
Job Type: On-site Full-Time,
Benefits Included
Summary of Duties:
The summary of duties listed below is not exhaustive. Additional duties are dependent upon the needs of the hiring division.
- Accompany the CEO to public and governmental meetings as needed
- Provide comprehensive support to the CEO, to include (but not limited to): coordinating daily calendars, creating regular reports, assembling presentations; preparing letters, memos, reports, minutes, forms and other documents on behalf of the Pratt Library.
- Prepares reports and presentations for the library's executive committee, the library's board, current and prospective partners, community-based organizations, as well as staff and customers.
- Manage meetings, conference calls and event logistics including, but not limited to: scheduling, assembling meeting agendas, and recording meeting minutes; preparing correspondence; coordinating catering services; arranging room set-up (including testing A/V equipment); following up to ensure that everything is in place prior to the meeting/event.
- Serve as gatekeeper of the CEO’s office and the go-to resource within the Pratt Library.
- Exercise sound independent judgment in screening mail, telephone calls and visitors; decide what matters require the CEO’s attention; provide information/responses to concerns not requiring the CEO’s attention.
- Attend confidential administrative and operational meetings.
- Serves as liaison to the the Leadership Team, preparing agendas, assembling materials, participating in and serving as recording secretary for meetings.
- Maintains confidential files of the CEO.
Minimum Qualification:
- Bachelor's degree from an accredited college or university.
- Experience in customer support or customer service.
- Experience with MS Office suite and Google suite.
- Valid driver's license.
Preferred Qualification:
- Bachelor’s or Master’s degree in Education, History, Communications, or related field of study preferred.
- Library experience in office administration and coordination preferred.
- Experience in a museum or public non-profit setting.
Required Knowledge, Skills and Abilities:
- Ability to remain poised and flexible in a demanding or fast-paced work environment. Ability to maintain a high standard of decorum and professionalism, acting as a representative for the CEO, CEO's Office, and the Pratt Library.
- Strong organizational and prioritization skills with the capacity to pay specific attention to details. High personal standards of quality, accuracy and productivity, as is the ability to function independently and as a team member.
- Knowledge of standard business formats for correspondence, narrative reports, and related materials.
- Job Bulletin Internet, Microsoft Office software and Google applications.
- Excellent communication skills which includes the ability to express oneself verbally; the ability to compose correspondence; and knowledge of English grammar, spelling, and punctuation. Ability to maintain confidentiality of sensitive information and to master technical library vocabulary.
- Ability to use tact and courtesy when dealing with Library personnel, library and government officials, Library Board members, donors, and members of the general public.
- Ability to establish and maintain effective working relationships with others.
Position of Trust: Those under final consideration for appointment will be required to authorize the release of and successfully complete a criminal conviction check.
Please Attach Your Resume.
Salary : $55,052 - $66,838
