ERSEA Assistant

Description

Job Summary: This position  will be held by an individual who can fully understand the Eligibility, Recruitment, Selection, Enrollment and Attendance (ERSEA), Head Start Performance Standards and is able to implement them accurately at all times. Ensures data keeping and report preparation, through performing detailed data entry work and assure the department’s timely preparation of reports.

Major Responsibilities/Activities:

• Assure timely follow up on program inquiries and maintain updated tracking system of potential enrollees
• Ensure the eligibility, selection, and enrollment processes adhere to HSPS and program policies and procedures
• Review all applications received and work directly with Intake workers/Family Advocates to ensure that all necessary enrollment/intake forms are completed and obtained in a timely manner for all children/families assigned to the program.
• Determine the eligibility of children/families, ensuring that all family documentation is accurate and complete
• Maintain an up to date and accurate waitlist of eligible children to enroll in the event of vacancies.
• Keep up to date and knowledgeable of ERSEA requirements that are communicated through the Office of Head Start communications such as Information Memorandums, Policy Clarifications and Program Information documents.
• As schedule permits, provide clerical support in attendance entry and follow up

• Track Centers whose ADA falls below 85%, and to maintain Attendance Action Plans in Master Binder System

• Forward applications upon selection/enrollment to appropriate Family Advocate staff member for completion of intakes.
• Responsible for reviewing/verifying applications and ERSEA information in data system for all children who are enrolled or placed on the waitlist.
• Ensuring all selected children rosters are printed and placed in a binder for proof of first day of school enrollment
• Maintain program inquiry tracking through database or other tracking reports
• Submit reports as needed and requested, such as monthly summary tracking reports, etc.
• Participates in assigned meetings, events and training as required.

• Conduct daily, weekly, monthly, monitoring of data tracking system as it relates to ERSEA (Head Start/Early Head Start/Child Care Partnerships/Blended Pre-K, to ensure accuracy
• Maintain current knowledge as it relates to ERSEA updates and changes
• Ability to meet deadlines, prepare detailed reports, and maintain documentation
• Forward verified income applications upon selection to appropriate family advocate staff member for completion of intakes.
• Additional duties as assigned by supervisor

Qualifications

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. ERSEA Support staff must be acquainted with goals and philosophies of Head Start, as well as understanding of developmentally appropriate practices. Maintain confidentiality, disseminating information to others on a need to know basis only.

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge/Responsibilities/Skills Required:

• Ability to interact effectively with people from diverse backgrounds.
• Ability to communicate effectively, verbally and in writing.
• Demonstrate computer literacy skills, using Windows, MS Office applications, and other specialty programs utilized in the operation of the organization. And other basic data systems including internet navigation.
• Detailed, well-organized, and data-driven, with the ability to prioritize and multi-task
• Must be honest, dependable and able to meet deadlines.
• Self-motivated and able to work independently.

• Ability to communicate and provide presentations to large and small groups.
• Excellent oral and written and computer communications skills.
• Working knowledge of local community and agency resources.
• Valid Driver's License
• High School diploma or GED
• Ability to manage multiple tasks and interact with other Specialists and other staff, policy council, governing board and community members.
• Ability to work well with an ethnically and linguistically diverse population is desirable

Physical Demands:

While performing the duties of this job, the employee is regularly required to walk, sit, use hands and fingers; reach with hands and arms; talk or hear.  The employee is also required to stand, climb, balance, stoop, kneel or crouch. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee may be required to lift and/or move up to ten (10) pounds.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision and ability to focus.

Equipment Used:

Office equipment such as P.C., telephone system, calculators, fax machines and copy machines.

 

Salary : $15