What are the responsibilities and job description for the Administrative Specialist position at Enscicon Corporation?
Enscicon has an immediate need for an Administrative Specialist near Wenatchee, WA. This is a long-term contract opportunity (multiple years). Local candidates only.
RESPONSIBILITIES:
Cost Control:
- Maintain PO Register (update with new PO’s, increases, etc.)
- Reconciliation of PO’s
- Tracking of hours on site reporting tools
- Tracking of site running costs
- Rev Rec Quarterly Reports and Documents requested.
Payroll:
- Complete all required forms and submission of forms to sub-contractors for new hire crew members (Payroll Data Sheets)
- Weekly completion and submission of payroll for Enscicon employees
- Assist employees with any admin issues (pay, insurance, 401k, etc.)
- Submit final hours for entry
PR Creation:
- Provide all necessary information for new PO’s, increase of existing PO’s, additions of line items to existing PO’s to PMCC. (Cost Estimates, SOW, quotes, procedures, drawings)
- Create PR’s from Smartsheet or create entries in Increase/Mod Smartsheet for existing PO’s.
AP/Perceptive:
- Create GR’s and SES’s for invoices with goods received.
- Document all invoice information on PO Register.
- Approval of invoices in Perceptive
- Assist vendors in communication with Accounts Payable for invoice payments
- Submit AP Tickets for invoicing issues
Client Contract Responsibilities:
- Certified Payroll
- Track receipt of weekly Certified Payrolls received by all site subcontractors applicable.
- Complete CP via site client submittal platform.
EHS:
- Provide monthly site hours to site EHS leader for EHS Monthly Report.
- Responsible for ensuring all documents and paperwork are tracked and filed accordingly.
- Assist Site Managers, PMCC’s, Buyers, Project Directors with project needs.
- Must be self-motivated, dedicated to completing assigned tasks in timely manner.
*Must be able to pass a pre-employment drug and background screen*
Enscicon is an EOE including individuals with disabilities and veterans
Job Types: Full-time, Contract
Pay: $30.00 - $40.00 per hour
Expected hours: 40 – 45 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Vision insurance
Schedule:
- 8 hour shift
Work Location: In person
Salary : $30 - $40
